Accounting Specialist

About the Role

The Accounting Specialist will play a critical role in managing the financial and contractual administration of large-scale projects across the organization. You will manage accounts payable (AP) and accounts receivable (AR) for multiple brands, ensure accurate financial records and controls, assist with month-end closing tasks, verify and approve invoices, handle cash transactions, and support tax compliance. This role requires collaboration with external partners on financial workflows, assistance with audits, and process improvement in a fast-paced environment.

Responsibilities

• Manage day-to-day Accounts Payable and Accounts Receivable activities, ensuring timely and accurate processing of invoices, payments, collections, and account transactions.
• Review, code, verify, and approve invoices while maintaining proper documentation and compliance with established accounting procedures and internal controls.
• Record cash receipts and payments, including ACH transactions, manual checks, deposits, and other banking activity within the accounting system.
• Assist with month-end close activities across multiple business locations, including journal entries, account reconciliations, accruals, and financial reporting support.
• Perform reconciliations for accounts payable, accounts receivable, payroll, banking, credit card accounts, and other assigned general ledger accounts; research and resolve discrepancies as needed.
• Maintain the accuracy and integrity of accounting master data, vendor records, customer records, and financial information across ERP and related systems.
• Process purchase orders, receipts, and related transactions within the ERP system and collaborate with internal teams to ensure accurate financial tracking.
• Manage corporate credit card accounting, including transaction coding, posting, reconciliation, and policy compliance.
• Support inventory accounting processes through transaction review, variance analysis, and reconciliation activities.
• Prepare recurring financial and operational reports for leadership and regional locations.
• Assist with annual 1099 reporting, tax documentation requests, and compliance-related filings as required.
• Process and reconcile intercompany transactions to support accurate financial reporting across entities.
• Support internal and external audit activities by preparing schedules, documentation, and responding to information requests.
• Partner with internal stakeholders and external service providers to improve accounting processes, enhance efficiencies, and support ongoing ERP system initiatives.

Requirements

• 3-5 years of experience in an accounting role.
• Associate's Degree in Accounting, Business Administration, Finance, or a related field (or equivalent combination of education and experience).
• Attention to detail with strong organizational and analytical skills, and the ability to manage multiple tasks, projects, and competing priorities while meeting deadlines.
• Strong verbal and written communication skills.
• Experience with ERP and project management systems such as Aspire.
• Preferred knowledge of lien waivers, payment applications, subcontractor compliance requirements, and contract risk management.
• Experience in construction, landscape construction, facilities services, or project-based industries is preferred.
• Advanced proficiency with Microsoft Excel and financial/accounting systems.
• Experience reviewing and administering contracts, subcontracts, project change orders, and compliance documentation.

What Success Looks Like

• Accurate and timely project billings and collections.
• Strong contract compliance and document management.
• Effective management of subcontractor and vendor payments.
• Reliable financial reporting and project profitability tracking.
• Proactive identification and resolution of billing, contract, and financial issues.

Benefits

• Competitive salary and discretionary bonus opportunities.
• Health benefits.
• 401(k) retirement plan.
• Paid vacation and holidays.

This role offers a unique opportunity to work in a highly visible position at the intersection of project operations, finance, and contract administration. You will take ownership of critical financial and contractual processes, directly supporting project profitability, cash flow, compliance, and long-term business success. The collaborative leadership team values accountability, expertise, and continuous improvement, providing an environment where your contributions will be recognized and impactful.