Accounting Specialist

Responsibilities

• Analyzes and audits payment and expense request forms submitted on fund 599 within OMNI Financials, Concur and SpearMart modules to ensure policy compliance.
• Audits FSU purchasing card transactions and communicates with departments to resolve compliance issues.
• Audits Interdepartmental Requisition and Departmental Online Journal Entry Forms submitted on fund 599 to ensure policy compliance.
• Processes FSU PO vouchers for payment within OMNI Financials.
• Analyzes and audits Foundation, Alumni Association and Real Estate Foundation P-card monthly expense forms and related transactions for policy compliance.
• Sets up account codes for expenditures and creates new fund projects or account records as needed in the web-based system.
• Maintains receipt of monthly statements and follows up with cardholders on missing forms.
• Reconciles advance accounts related to purchasing card transactions.
• Assists cardholders by addressing matters related to the purchasing card program.
• Verifies and validates financial information is reconciled monthly between the Foundation P-card and accounting systems.
• Analyzes and audits disbursement requests and assigns account codes for the Foundation, Alumni Association and Real Estate Foundation to ensure policy compliance.
• Interacts with Foundation, Alumni Association and Real Estate Foundation personnel on disbursement related matters to ensure compliance with Generally Accepted Accounting Principles (GAAP), Foundation disbursement policy, and procedures as well as applicable federal, state, and local laws, rules, and regulations as they apply to disbursements.
• Initiates void/reissue payment requests.
• Audits documentation to clear advances.
• Obtains approval and enters or updates vendor and invoice records.
• Assists with developing policies and procedures.
• Performs special projects as requested and conducts quarterly financial analysis and reconciliations for the Collegiate license tag fund.
• Assists with quarterly progressions and annual audits for the Foundation, Alumni Association and Real Estate Foundation.
• Monitors travel and other expenditures and assists in providing reports, as necessary.
• Ensures standardized policies and procedures for this position are documented and updated.

Qualifications

• Bachelor's degree and two years of experience; or a high school diploma/equivalent and six years of relevant experience.