Accounting Specialist

Position Summary

The Florida Atlantic University Foundation is seeking a detail-oriented Accounting Specialist to support finance and administrative operations, including: project coordination, contract management, documentation, scheduling, and departmental processes in Boca Raton, FL.

Summary of Responsibilities

• Manage the vendor contract review and execution process, tracking status, updates, and prepare/submit for execution.
• Maintain project management, tracking meetings, action items, deliverables and due dates and follow-up with responsible parties to ensure projects are completed in a timely manner.
• Aid with preparation and tracking of agenda items and materials for applicable Board meetings (Finance and Investment Committee).
• Submit forms for signatures, prepare copies, file and mail tax returns or other governance documents.
• Maintain department files, ensuring documents are filed on the shared drive and categorized accordingly.
• Cook department scheduling and maintain department calendar of due dates and ensure deliverables are submitted when due.
• Aid with maintaining cash logs, entering requisitions, spend authorizations, expense reports and other related transactions for the finance/foundation department.
• Respond to requests via ticketing system as assigned, and assist with tracking and ensuring tickets are closed in a timely manner.
• Aid with interdepartmental coordination of documentation and/or transfers, such as Office of Sponsored Programs.

FAU Benefits And Perks

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.

Minimum Qualifications

• A high school diploma and five years of appropriate experience.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Salary

$60,000 Annually.

Exempt Administrative, Managerial, Professional (AMP)

• College or Department: FAU Foundation
• Location: Boca Raton
• Work Days and Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

Application Deadline

2026-07-24

Special Instructions to Applicant

• APPLICATION DOCUMENTS REQUIRED: Resume
• OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
• PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment.
• To contact Human Resources, please call 561-297-3057.