Accounting Specialist

About the role

The Accounting Specialist supports the day-to-day accounting operations of the organization, performing a broad range of accounting and bookkeeping functions. This role is ideal for a detail-oriented, highly organized individual who enjoys working in a fast-paced environment and contributing across multiple areas of the accounting department. A successful candidate is dependable, accurate, adaptable, takes ownership of their work, communicates effectively, and assists wherever needed to ensure efficient department operations.

Responsibilities

• Accounts Payable
  • Process vendor invoices accurately and timely.
  • Match purchase orders, receipts, and invoices as required.
  • Prepare weekly check runs and electronic payments.
  • Maintain vendor records and respond to vendor inquiries.
  • Reconcile vendor statements and resolve discrepancies.
• Customer Billing & Accounts Receivable
  • Prepare and process daily customer invoices.
  • Ensure customer billing is accurate and completed on schedule.
  • Assist with resolving billing questions and invoice discrepancies.
  • Support collections efforts as needed.
• Credit Card & Account Reconciliations
  • Reconcile monthly corporate credit card statements.
  • Verify receipts and proper coding of expenses.
  • Reconcile various balance sheet accounts.
  • Investigate and resolve accounting discrepancies.
• General Accounting
  • Assist with monthly, quarterly, and year-end closing activities.
  • Prepare journal entries and supporting schedules.
  • Maintain accurate financial records and documentation.
  • Assist with bank reconciliations.
  • Support audits and provide requested documentation.
  • Maintain organized accounting files and records.
• Administrative & Departmental Support
  • Assist with various accounting projects and process improvements.
  • Cross-train within the accounting department to provide backup support.
  • Perform other accounting and administrative duties as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
• 3+ years of bookkeeping or general accounting experience.
• Strong understanding of accounting principles and financial processes.
• Experience with accounts payable, billing, and reconciliations.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience with accounting software or ERP systems preferred.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Strong communication and problem-solving skills.
• Ability to work independently while collaborating effectively with the accounting team.

Preferred Experience

• Bookkeeping or full-cycle accounting experience.
• Experience in a construction, service, or HVAC industry is a plus.
• Experience supporting month-end close processes.
• Familiarity with job costing or project accounting is beneficial.

Requirements

• Employment/education will be verified.
• Applicants must be currently authorized to work in the United States on a full-time basis.
• Encon is a drug-free workplace and requires post-offer pre-employment drug testing.
• Valid driver's license and reliable vehicle.

Benefits

• Career Advancement Opportunities
• Paid Training
• Competitive Salary
• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• Health Flexible Spending Account (FSA)
• Dependent Care Flexible Spending Account (DFSA)
• 401K Savings Plan
• Life/AD&D Insurance
• Voluntary Supplemental Life Insurance
• Voluntary Long-Term Disability
• Employee Assistance Program
• Rewards and discounts
• Gym Membership Discount
• Paid Time Off

Encon Heating & AC complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex.