Accounting Specialist

Responsibilities

• Process payroll inputs, review payroll data, and complete follow-up activities.
• Reconcile payroll tax reports and payments to payroll records and support related compliance activities.
• Cook up and monitor state employee and employer tax requirements for new hires.
• Prepare monthly wire transfers.
• Process, submit, and reconcile monthly, quarterly, and annual state corporate tax payments.
• Export and communicate payroll journal entries and required reports from the payroll provider and respond to inquiries.
• Research and troubleshoot payroll discrepancies, including identifying and resolving issues related to system configuration.
• Download and reconcile benefits invoices and ensure 401(k) and HSA contributions are remitted accurately and on time.
• Support internal or external audits.
• Collaborate with the global Finance team members to support weekly check runs and monitor the positive pay system and ACH fraud filter.
• Issue immediate-need checks and set up wire and ACH payments for CFO approval.
• Administer employee and corporate credit card programs, including card issuance, usage monitoring, limit tracking, timely payment follow-up, and related reconciliations.
• Administer company gift card programs and complete related reconciliations.
• Monitor special-use credit cards, ensure balances remain within limits, set travel alerts, and provide activity files to Accounts Payable.
• Partner with Sales to address outstanding receivables and provide status updates on collections activity.
• Distribute and process daily mail.
• Monitor, replenish, process, and reconcile petty cash.

Qualifications

• A high school diploma or equivalent required.
• 2-4 years of experience in accounting, payroll, bookkeeping, accounts payable, or related finance operations.
• Experience supporting payroll processes, reconciliations, financial recordkeeping, and other recurring operational accounting activities.
• Experience working with Paylocity or other third-party payroll provider and supporting payroll reporting, reconciliations, or payroll tax activities.
• Proficiency with Microsoft Excel, including the ability to work with spreadsheets, organize data, and support reporting needs.
• Comfort using accounting, payroll, banking, or related business systems and learning new systems and processes as needed.
• Demonstrated ability to handle confidential employee, payroll, and financial information with discretion and professionalism.

Required Skills

• Experience in accounting and payroll processes.
• Proficiency in Microsoft Excel.
• Ability to handle confidential information.

Preferred Skills

• Experience with Paylocity or similar payroll systems.
• Strong organizational skills.
• Excellent communication skills.