Accounting Specialist

Department: Finance & Accounting | Reports To: Project Accounting Manager

About the Role

The Accounting Specialist provides financial and administrative support principally through the validation, processing, payment, and filing of payment claims, invoices, and required backup within the accounting module of the ERP system, Vista. The Accounting Specialist is the first point of contact when questions arise about an invoice or payment claim status.

Responsibilities

• Accounts Payable
  • Reconciliation and timely entry of all job payment claims for all assigned projects
  • Review and timely communication of outstanding compliance issues
  • Timely and accurate preparation of miscellaneous vendor invoices to ensure proper job cost charges
  • Monitor all payment claims and payment schedules to ensure deadlines are met
  • Reconcile vendor statements and add supporting documentation to Vista
  • Audit and verification of expense reports for processing in accordance with company policy
  • Process weekly A/P payment batches, EFT-Expense batches, and other EFT batches
• Accounts Receivable
  • With direction from Project Manager, complete owner billing documents for submittal
  • Track owner payments according to owner contract terms with emphasis on past due items
  • Monthly A/R reconciliation with the use of A/R Credit Notes
• Job Cost
  • Investigate cost issues or questions for the Project Manager as needed
  • Assist in preparing/processing Actually Spent Job Cost Allocations or Journal Entries as needed
  • Attend monthly Project Review Meetings to stay abreast of job progress and financial status
  • Update and maintain project Cash Flows
• Additional activities are assigned when additional team support is needed or special projects arise

Requirements

• Understanding of accounting practices required for financial performance of a construction project
• Effective communicator with ability to write and speak clearly in a variety of settings
• Practices attentive and active listening
• Well organized and able to prioritize
• Excellent typing/data entry skills, 10-key by touch

Qualifications

• Bachelor’s degree in Accounting or Finance preferred
• 3+ years of related job cost experience preferred
• Proficient in Microsoft Office with advanced Excel knowledge a plus