Accounting Specialist

About the role

The Accounting Specialist supports the activities of the Accounting Department in a manner that will provide accurate accounting of all financial transactions of the Cooperative, financial reports, and statistical data to all departments and management of the Cooperative as well as all external agencies.

Responsibilities

• Assist in the complete accounts payable process, including verifying accuracy of invoices, assuring proper authorization, data entry of invoices, creation of checks/ACH files, mailing of checks, scanning checks, invoices, and backup documentation, and reconciling credit card statements and employee expenses.
• Update subsidiary systems such as transportation, work order, and depreciation with invoice information; and scan/file all associated documents.
• On a monthly basis, review all invoices for proper sales tax and prepare the state sales tax form for payment.
• Assist with the monthly reconciliation of various cash accounts.
• Responsible for balancing several prepayment accounts.
• Responsible for verifying daily posting of the cash register and bill payment systems.
• Update the miscellaneous receivable system by entering invoices, processing payments, and maintaining a consistent collection process for amounts due.
• Obtain the information needed to create invoices for incident reports through verbal and written communications with members, non-members, insurance companies, and police departments.
• Balance monthly transportation system; add/remove vehicles from fleet records.
• Secure necessary title, plates, registration, and file vehicle tax for all fleet.
• Balance material accounts and process closing.
• Maintain and analyze database of completed work orders to ensure proper allocation of costs of labor and material.
• Provide necessary documentation and explanations requested during financial audits.
• Assist with all phases of the capital credit process: estates, account maintenance, general retirements, and allocations on an as-needed basis.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in accounting, finance, or related field preferred.
• 1-3 years of accounting experience preferred.
• Excellent problem solving and prioritization skills.
• Strong interpersonal skills with the ability to communicate professionally and accurately across all departments.
• Excellent computer skills including the Microsoft Office Suite.
• Valid driver's license.

Work Conditions

• Work performed indoors will occur within an office setting utilizing a number of technological devices such as a telephone, Smartphone, personal computer, etc.
• Occasional travel outside cooperative service territory for meetings and training.