Accounting Specialist

Responsibilities

• Performs technical and detailed work required to produce the City's bi-weekly payroll.
• Audits time recording documents for completeness, accuracy, and compliance with regulations, policy, and procedures.
• Maintains records of employee payroll deductions, insurance selections, and other factors related to payroll.
• Prepares reports and payments for various taxing, financial, and insurance organizations.
• Processes employee action forms including W-2's, W-4's, 1099 statements, the ICMA Deferred Compensation Plan, and PERS Retirement requirements.
• Processes invoices and prepares weekly check runs.
• Prepares monthly and annual reports, including State of California reports for Sales Tax returns, Underground Storage Tank Fee, Diesel Tax Return, and 911 reimbursements.
• Provides general finance office support to the City's Finance Department, including revenue accounting, payroll, finance posting, and reporting.
• Processes fees and charges for various programs, prepares receipts as required, balances receipts on a regular basis, and prepares bank deposits.
• Maintains a variety of reports regarding revenue received for each departmental or City-wide program.
• Prepares monthly bank reconciliations.
• Prepares monthly customer billing.
• Performs a variety of financial analysis and research to maximize City/departmental resources.
• Assists in preparing departmental budgets, researching information, assisting with budget preparation and administration, coordinating various program budgets, and monitoring expenses on an ongoing basis.
• Reconciles funds on a periodic basis and processes adjusting entries after approval.
• Maintains general ledger and special funds, including the annual close of financial records and the preparation of financial records and reports.
• Maintains fixed asset records and prepares reports as required.
• Uses a variety of standard office equipment, including a computer and various financial, spreadsheet, and word processing software.
• Trains staff in work procedures.
• Prepares clear and concise financial reports and statements.
• Organizes own work and meets critical deadlines.

Requirements

• Associate's degree from an accredited college with major course work in payroll, accounting, or a related field.
• Three years of experience that has included the maintenance of processing and preparation of an employee payroll and/or financial and accounting processing and record keeping.
• Experience in a public agency setting is desirable.

Qualifications

• Possess an Associate's Degree (or higher) in Accounting, Payroll, or a related field and at least three (3) years of qualifying experience.

Benefits

The City of Pinole offers a wide range of benefits. To view our Benefit Package, please visit our Benefit Guidebook.