ACCOUNTING SPECIALIST

Essential Duties and Responsibilities

• Process vendor/subcontractor invoices for payment by making comparisons to purchase order or contract, material receiving report and other data required for placing invoices in line for payment
• Prepare and make deposits for the company
• Establish and maintain files as directed by supervisor for accounts payable and general accounting documents
• Maintain customer listing and set up new customers. Keep budget information and contract information current
• Reconcile subcontractor invoices to current contract information and enter in system
• Timely billing of the project as designated in the contract terms. Submit proper back-up documentation as required – copies of invoices, sales tax reports, lien waivers
• Responsible for releasing checks when payment is received from the owner
• AIA billings at varying times of the month
• Maintain sub/supplier insurance certificate information
• Cost plus billing – determine which jobs to invoice, generate invoices, verify billing versus cost to date, send backup and sales tax when required
• Monthly journal and standard entries, balance GL, AP, AR, Job Cost and Billing each month
• Resolve discrepancies on invoices or reports by interfacing with other sections, departments, vendors (sub-contractors), and clients serve as back-up to Human Resources Generalist and Sr. Accounting Specialist as needed
• Perform additional assignments per supervisor’s direction

Qualifications

• 1-2 years business school, accounting training or minimum 1 year bookkeeping (accounting) experience or equivalent combinations of experience and training
• Basic understanding of bookkeeping and/or accounting procedures and techniques, spreadsheet software required
• Excellent verbal and written communication skills required
• Ability to speak, read, write and understand the English language
• Exceptional accuracy and speed at 10-key by touch and typing
• Independent worker with little to no supervision required

Physical Demands

• Regularly required to sit; occasionally required to stand, walk and stoop or kneel
• Must occasionally lift and/or move up to 50 pounds
• Specific vision abilities required by this position, include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• Ability to repetitively use hands, fingers and arms