Accounting Specialist

About the role

This position is based in our Cincinnati corporate office, which serves as the center of AutoTech Solutions' accounting and finance functions. The role works closely with operational leaders and team members across our locations in Michigan and North Carolina to support efficient procure-to-pay processes and disciplined cash management.

Responsibilities

• Generate and issue invoices for product sales, parts, installations, and service work based on sales orders, delivery confirmations, and service tickets.
• Verify the accuracy of billing data, pricing, sales tax, and customer terms prior to invoice submission.
• Record and apply customer payments accurately within the ERP system.
• Reconcile customer accounts and investigate unapplied cash balances.
• Research and resolve customer billing discrepancies, short payments, and account inquiries in a timely and professional manner.
• Process approved credits, adjustments, and customer refunds.
• Collaborate with sales, service, and operations teams to ensure complete and accurate billing documentation.
• Support internal and external audit requests by providing required documentation and support.
• Reconcile billing reports and assist with month-end close activities.
• Aid in accounts payable invoice entry and coding during periods of high transaction volume.
• Support vendor maintenance activities, including vendor setup and documentation collection.
• Aid in payment processing activities including ACH, wire transfers, and check runs as needed.
• Support expense management and credit card reconciliation processes.
• Prepare and process AIA progress billings, including payment applications, change orders, retainage, and supporting documentation.
• Prepare and maintain Davis-Bacon certified payroll documentation and ensure compliance with prevailing wage requirements for applicable projects.
• Identify opportunities to improve billing accuracy, cash application efficiency, and transaction processing workflows.

Requirements

• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously in a fast-paced, dynamic environment.
• Strong analytical and problem-solving abilities.
• Proficiency with ERP systems and accounting software.
• Proficiency with Microsoft Excel.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field required; bachelor's degree preferred.
• Minimum of 2 years of experience in accounts receivable, billing, cash application, or related accounting functions.
• Experience processing customer invoices and applying customer payments in a mid-sized organization required.
• Exposure to accounts payable processes and vendor management preferred.
• Experience with ERP systems and accounting software, including Acumatica, preferred.
• Experience in distribution, manufacturing, automotive, or service industries preferred.
• Experience with AIA billing and construction contract billing processes preferred.
• Experience with Davis-Bacon prevailing wage compliance and certified payroll reporting preferred.

Skills

• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously in a fast-paced, dynamic environment.
• Strong analytical and problem-solving abilities.
• Proficiency with ERP systems and accounting software.
• Proficiency with Microsoft Excel.
• Ability to maintain confidentiality and exercise sound judgment when handling financial information.