Accounting Specialist Administrator

We are looking for an organized accounting specialist to support the financial and operational activities of a commercial property portfolio. This position combines accounting coordination with property support responsibilities, requiring someone who can manage invoices, tenant billing, records, and service follow-up with accuracy and professionalism. The ideal candidate is comfortable working in a fast-paced real estate environment and can balance tenant service, vendor communication, and day-to-day administrative tasks effectively. Responsibilities: • Manage invoice review, coding, and payment processing while maintaining accurate accounts payable records for assigned properties. • Prepare tenant charges, post incoming payments, and assist with follow-up on outstanding balances to support timely accounts receivable activity. • Help oversee daily property operations by tracking service requests, coordinating maintenance work, and confirming completion of contracted services. • Perform routine site reviews to identify maintenance, safety, or appearance concerns and escalate issues as needed. • Support tenant occupancy activities by assisting with move-ins, move-outs, lease-related documentation, and ongoing service communication. • Work with contractors and vendors to obtain pricing, organize documentation, and monitor compliance with insurance and safety requirements. • Maintain organized property files, financial records, lease documents, and reporting materials to support audits and monthly close activities. • Assist with budget preparation, expense tracking, reconciliations, and other administrative reporting tied to property performance. • At least 2 years of experience in property management, accounting, facilities support, or a related business environment. • Working knowledge of accounts payable, accounts receivable, billing, collections, and invoice processing. • Experience using accounting or property management systems such as QuickBooks and strong data entry skills. • Proficiency with Microsoft Office, especially Excel, for tracking, reconciliation, and reporting tasks. • Ability to manage multiple priorities, stay organized, and meet deadlines in a busy work setting. • Strong written and verbal communication skills for interacting with tenants, vendors, and business partners. • Familiarity with commercial real estate operations, lease administration, or tenant support is preferred. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.