Accounting/Administrative Specialist

About the role

We are looking for an Accounting/Administrative Specialist to support day-to-day financial and office operations for a wood and furniture manufacturing organization in Ashland, Virginia. This contract opportunity is ideal for someone who is comfortable balancing accounting tasks with administrative support while keeping records accurate and workflows organized. The role will contribute to timely transaction processing, dependable reporting, and smooth coordination across internal teams.

Responsibilities

• Process vendor invoices, verify supporting documentation, and help ensure payments are issued accurately and on schedule.
• Prepare customer billing, post incoming payments, and maintain up-to-date receivable records to support healthy cash flow.
• Review account activity, investigate discrepancies, and complete reconciliations to keep financial information accurate.
• Maintain accounting files, transaction logs, and related administrative records in an organized and accessible manner.
• Assist with routine accounting activities such as data entry, record updates, and document preparation for internal review.
• Coordinate with internal departments to resolve payment, billing, and account questions in a timely and thorough manner.
• Support general administrative operations by managing correspondence, tracking paperwork, and helping maintain office efficiency.

Requirements

• Experience handling accounts payable and accounts receivable responsibilities in a detail-oriented setting.
• Working knowledge of billing processes, payment posting, and account reconciliation practices.
• Ability to manage detailed financial information with a high level of accuracy and consistency.
• Strong organizational skills with the ability to balance accounting duties and administrative tasks.
• Proficiency in standard accounting and office software used for transaction processing and recordkeeping.
• Effective communication skills for working with vendors, customers, and internal team members.
• Ability to prioritize deadlines and adapt to changing business needs in a fast-paced environment.

Benefits

• Medical, vision, dental, and life and disability insurance available to contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.