Accounting Specialist 2

Arizona Department of Child Safety (DCS) is a social and human services agency whose mission is to successfully partner with families, caregivers, and the community to strengthen families, ensure safety, and achieve permanency for all Arizona’s children through prevention, services, and support.

About the role

Under the general direction of the Accounting Supervisor and with minimal supervision, this position processes employee travel and other expense claims for the Department of Child Safety Reimbursement Desk.

Responsibilities

• Reviews reimbursement claims for accuracy, completeness, and compliance with agency travel and reimbursement policies.
• Verifies receipts, documentation, and allowable expenses. Includes communicating with staff and providing customer support regarding missing documentation, corrections, policy clarification, and claim status updates.
• Ensures claims follow state policies (State of Arizona Accounting Manual (SAAM), GAO Travel Guidelines and DCS policies, and internal procedures.
• Identifies discrepancies, policy violations, or missing documentation.
• Maintains and monitors shared Outlook inbox. Tracks incoming requests, organizes emails, documents actions taken, ensures timely responses, and maintains audit-ready email records.
• Enters claim information into financial systems, updates logs, tracks reimbursement status, and maintains accurate records.
• Assists with process improvements, trains support of employee claims; updates guidance materials, internal documents, and Travel SharePoint site.
• Other duties as assigned as related to the position.

Requirements

• High school diploma or GED.
• Must obtain and maintain clearance of the DCS Central Registry.
• If driving or use of a vehicle is required as an essential function, must meet Driver’s License Requirements.
• All newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Qualifications

• Two plus years working experience in Accounting, Payroll, or Finance (selective preference).
• Knowledge of accounting principles, techniques, and practices.
• Knowledge of methods and techniques in tracking data as it relates to the area of assignment.
• Knowledge of State of Arizona travel and reimbursement policies.
• Proficiency in Microsoft Office tools such as Word, Excel, and Outlook.

Skills

• Operating office equipment and personal computer.
• Strong attention to detail and accuracy in reviewing financial documents.
• Effective written and verbal communication skills.
• Data entry and system navigation skills.
• Customer service.
• Applying basic mathematics.
• Time management and organizational skills to manage high-volume workloads.
• Ability to adapt quickly to shifting workloads and operational needs.
• Ability to work independently with minimal supervision while maintaining productivity and accuracy.
• Ability to manage and track a high-volume shared email inbox efficiently.
• Ability to plan, analyze, and establish priorities in a fast-paced work environment.
• Ability to interpret and apply policies consistently and make sound decisions.
• Ability to prioritize tasks and meet payroll deadlines.

Benefits

• Affordable medical, dental, life, and short-term disability insurance plans.
• Top-ranked retirement and long-term disability plans.
• 10 paid holidays per year.
• Vacation time accrued at 4:00 hours bi-weekly for the first 3 years.
• Sick time accrued at 3:42 hours bi-weekly.
• Deferred compensation plan.
• Wellness plans.
• Paid Parental Leave program.

Pay

$22.2117 hourly / $46,200.34 annually.

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility becomes effective after 27 weeks of employment.