Accounting Service Representative-A/R

Job Summary

Member of the business office team that will ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

Essential Functions

• Prepares monthly statements for residents within the Home, Bremmer, Apartments, or responsible party and outpatient services monthly.
• Sets up monthly billing to fiscal agencies.
• Sets up monthly billing to insurance companies or as needed with payment follow-ups with payees.
• Receives and files approvals with notices of admission to appropriate agencies.
• Maintains various records required by licensing agencies.
• Prepares and keeps current on entering Medicare, Private Insurance and MSHO logs for auditors and accounting purposes.
• Verifies resident’s accounts and checks to see that all charges are in and posted correctly.
• Posts charges to resident’s accounts and distributes payments to correct charges.
• Follows collection procedures on all accounts and services and refers delinquent accounts to the CFO.
• Closes account receivable at month end in a timely matter when monthly billing is complete and keep assigned A/R accounts balanced to the general ledger.
• Tracks State/County contracts for expiration and renewal for all services in a timely manner.
• Keeps track of security deposits for Bremmer and Apartments.
• Tracks Residents days for short-term stays and bill accordingly.
• Help assists with entering receipts and prepares weekly invoices and monthly statements for childcare.
• Handles correspondence as directed.
• Aids in other office duties in absence of other office staff.
• Aids in daily mail and bank run.
• All other duties as directed by managers and/or Administrator.
• Works closely with the Social Services Director to complete the admission process for Residents.
• Works closely with IT staff to make sure all our electronics are working correctly.
• Works closely with Aegis to make sure Therapy is billed correctly and needed information is exchanged.
• Works closely with Case Managers to make sure proper MDS is submitted, and case mix is correct.

Skills and Abilities

• Quality of work performance.
• Promptness in carrying out assigned orders and directives for all entities.
• Accuracy and efficiency in all work performed.
• Efficiency of the performance of assigned duties.
• Complies with the established policies and procedures.
• Cooperation with other employees and Department Managers.
• Computer skills & filing
• Care and use of supplies and equipment and neatness of work area.

Physical Demands

• Sits, stands, stoops, lifts heavy items occasionally, bends, pushes, pulls and walks short distances during the day.

Qualifications

• A. Education/Other-
• Must be at least 18 years of age or older and have a High School diploma.
• Must have knowledge of accounting principles.
• Must have knowledge in using office equipment and software.
• B. Personal-
• Must be in good physical condition and willing to work with various people.
• Have various correspondence skills, telephone procedures, filing procedures, computer skills, ect.
• Must be able to meet the public, and the ability to carry out good public relation duties.
• Must have sincere desire to work with employees, residents, visitors, and family members.

Benefits

• Paid Time Off
• Shift Differentials
• Pension match
• Health & Dental Insurance
• Life Insurance
• Referral Bonus
• Sign on Bonus
• Scholarships and other benefits