Accounting & Order Management Specialist

### Job Duties Job Description Position Summary Fairmont Veterinary Clinic (FVC) is seeking an Accounting & Order Management Specialist. This position is responsible for overseeing the entire order-to-cash process, ensuring customer orders are accurately received, processed, and fulfilled from initiation to delivery. Acting as a critical link between customers, sales, logistics, and finance, they ensure operational efficiency and high customer service. Key Responsibilities & Duties Accounts Payable & Receivable Support Enter vendor invoices accurately and ensure supporting documentation is complete. Prepare and send customer invoices as directed by Accounting Specialists. Maintain vendor and customer information. Track incoming invoices and statements, following up on missing or incomplete information. Document Intake & Organization Monitor the shared accounting inbox and route emails, invoices, and requests to the correct team members. Maintain consistent electronic filing systems to ensure each entity’s month-end documentation is organized and complete. Keep accounting folders current and ensure all materials are properly labeled and accessible for audit or review. Administrative & Team Support Perform data entry, scanning, and general record maintenance. Assist Accounting Specialists with document preparation and report distribution. Communicate professionally with vendors, customers, and internal departments regarding basic accounting inquiries. Uphold confidentiality and accuracy in all accounting and financial activities. Qualifications ### Minimum Education Required Education Associate degree in Accounting, Finance, or related field preferred; equivalent experience considered. Familiarity with general accounting principles, including accounts payable and accounts receivable. Demonstrated proficiency with Microsoft Office (Outlook, Excel, Word) and accounting software. Skills & Competencies ### Minimum Experience Required Experience Familiarity with general accounting principles, including accounts payable and accounts receivable. Demonstrated proficiency with Microsoft Office (Outlook, Excel, Word) and accounting software. Skills & Competencies ### Shift First (Day) ### Number of Openings 1 ### Public Transportation Accessible Yes ### Physical Required No ### Drug Test Required No ### Compensation $20.00 / Hourly ### Postal Code 56031 ### Job Type Full Time ### Place of Work On-site ### Requisition ID 91700 ### Job Benefits Benefits 401(k) 401(k) matching Dental insurance Disability insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance