Accounting Operations Specialist
About the role
Collision Partners Group (“CP”) is building a premier, quality-first collision-repair platform by partnering with best-in-class independent operators who share an uncompromising commitment to safety, craftsmanship, and people. We operate under a “Local at Scale” philosophy: preserving the legacy, reputation, and culture of exceptional local businesses while providing the standards, infrastructure, and support required to deliver consistently excellent repairs. At CP, quality is not a differentiator – it is the requirement. Successful team members at Collision Partners are owner‑minded, disciplined, and accountable, with high standards for quality and preparation. We value clear communication, low‑ego collaboration, and doing things the right way – even when it’s harder. Company Mission CP’s mission is to deliver the industry’s safest, highest‑quality repairs by following OEM procedures without compromise. We will be the industry’s most desired employer and the most trusted collision‑repair partner to customers, OEMs, and dealerships.
Location: Hybrid (Raleigh, NC)
Pay
$60,000–$70,000 a year (includes base and discretionary bonus) commensurate with experience
Benefits
- 401(k) with matching
- health/dental/vision/life insurance
- LTD
- STD
- paid time off
- seven paid holidays
Position Summary
CP is seeking a reliable, detail‑oriented Accounting Operations Specialist to support the day‑to‑day accounting operations of our growing collision repair platform. This role is responsible for recurring transactional accounting activities that keep the books current, accurate, and organized. This is a hands‑on, execution‑focused role. The Accounting Operations Specialist will process vendor invoices, prepare payroll support data, and maintain clean, well‑organized records. You will work closely with CP finance team members, shop managers, and external partners to keep day‑to‑day financial operations accurate and current as the company scales. This position is best suited for someone who is organized, dependable, and comfortable owning repetitive, detail‑heavy work without losing accuracy‑ someone who takes pride in keeping the books clean and current so others can rely on them.
Responsibilities
- Receive, code, and enter vendor invoices across all CP locations and entities, accurately and on schedule.
- Maintain the vendor master, including W-9 collection and vendor setup requests.
- Prepare invoice batches and payment information for scheduled payment runs.
- Monitor open payables, approvals and follow up on missing information.
- Work with vendors and shop managers to resolve billing discrepancies.
- Support the monthly accrual schedule and annual 1099 preparation.
- Administer day-to-day corporate card activity, including cardholder support and card requests.
- Collect receipts and coding from cardholders and follow up on missing documentation.
- Perform the monthly cardholder reconciliation and flag transactions outside CP’s expense policy.
- Perform monthly bank, corporate card, and clearing account reconciliations across assigned entities.
- Research and resolve open reconciling items, and document anything left outstanding and why.
- Escalate unusual, aged, or unresolved items promptly rather than carrying them forward.
- Compile and review timekeeping data for completeness ahead of each payroll cycle.
- Support processing of technician pay, including flat-rate, commission, and one-off pay items.
- Maintain deduction, garnishment, and recovery items, and follow up on inconsistencies.
- Reconcile payroll registers to the general ledger and research variances.
- Deliver assigned items by the dates on CP’s monthly close calendar.
- Prepare recurring journal entries and supporting workpapers for review.
- Maintain prepaid and fixed asset schedules.
- Provide documentation requested by external auditors and other third parties.
- Support onboarding of newly acquired shops, including vendor setup and payables intake.