Accounting Operations Generalist

About the Role

The One 23 Group is seeking an Accounting Operations Generalist to support the Corporate Controller and the day-to-day execution of the company's accounting operations. This hands-on role will provide broad exposure to corporate and government contracting accounting in a growing organization.

Responsibilities

• Accounts Payable & Expense Administration
  • Process vendor and subcontractor invoices, review coding and supporting documentation, obtain required approvals, and enter transactions accurately and timely.
  • Prepare and support vendor payment runs, monitor accounts payable aging, research outstanding items, respond to vendor inquiries, and reconcile vendor statements.
  • Review and process employee expense reports, travel reimbursements, and corporate card activity in accordance with company policies and accounting requirements.
  • Maintain accurate vendor records and supporting documentation, including vendor setup information, W-9s, payment details, and information required for year-end 1099 reporting.
  • Coordinate with Contracts, Program Control, Project Managers, and other corporate teams to resolve invoice discrepancies, validate subcontractor costs, and ensure expenses are charged to the appropriate projects and accounts.
• Accounts Receivable, Billing & Cash Application
  • Prepare and support customer invoicing for Cost Plus, Time & Materials (T&M), and Firm Fixed Price (FFP) contracts, including required billing schedules and supporting documentation.
  • Post customer invoices and cash receipts, apply payments accurately, maintain accounts receivable records, and research unapplied or unidentified cash.
  • Monitor accounts receivable aging and coordinate collection follow-up with Finance, Contracts, Program Control, Project Managers, and customers as appropriate.
  • Reconcile billed and unbilled receivable activity and investigate differences between accounting records, contract billing support, and customer payment activity.
  • Maintain accurate project, contract, funding, billing, labor category, and charge code information within Unanet and support billing through WAWF / PIEE when applicable.
• Payroll, General Ledger & Month-End Close Support
  • Support recurring payroll processing in Paylocity by validating approved employee changes, timekeeping inputs, compensation data, deductions, and other payroll information in coordination with Human Resources and Finance.
  • Review labor and timekeeping data for completeness and accuracy and help ensure labor costs are recorded to the appropriate contracts, projects, tasks, and indirect charge codes.
  • Prepare journal entries, account reconciliations, accruals, reclassifications, prepaid expense schedules, and other month-end accounting support under the direction of the Corporate Controller.
  • Reconcile bank, cash, payroll, credit card, accounts receivable, accounts payable, and other assigned balance sheet or operating accounts and research reconciling items.
  • Support the monthly and year-end close processes by completing assigned close tasks, preparing schedules and source documentation, and resolving accounting discrepancies on a timely basis.
• Accounting Controls, Reporting & Process Support
  • Maintain organized accounting files, reconciliations, workpapers, transaction support, and documentation consistent with company procedures and internal control requirements.
  • Prepare recurring accounting reports and schedules, including AP aging, AR aging, cash activity, payroll reconciliations, billing status, and other information requested by the Corporate Controller and Finance leadership.
  • Provide supporting schedules, source documentation, reconciliations, and transaction-level detail for financial audits, DCAA/DCMA requests, Incurred Cost Submission support, customer reviews, and other compliance activities.
  • Support accounting process improvements, system enhancements, data cleanup, documentation updates, and other initiatives that improve accuracy, efficiency, visibility, and scalability.

Requirements

• Bachelor's degree in Accounting, Finance, Business, or a related field, or equivalent relevant experience.
• Approximately 3-5 years of progressive accounting experience, with hands-on responsibility for transactional accounting and recurring accounting processes.
• Practical experience with accounts payable, accounts receivable, payroll support, journal entries, account reconciliations, and month-end close activities.
• Working knowledge of basic accounting principles, accrual accounting, expense classification, cash application, and balance sheet reconciliations.
• Experience working in an accounting or ERP system and maintaining accurate financial and transaction data.

Skills

• Strong Excel, analytical, organizational, and problem-solving skills with the ability to manage multiple recurring deadlines and follow issues through resolution.
• Strong attention to detail, sound judgment, professionalism, and the ability to work effectively with employees, vendors, customers, and cross-functional corporate teams.

Preferred Qualifications

• Experience working for a small or mid-sized federal government contractor or professional services company.
• Hands-on experience with Unanet or a comparable GovCon ERP/accounting system.
• Experience supporting payroll through Paylocity or a comparable payroll / HRIS platform.
• Familiarity with Cost Plus, T&M, and FFP government contract billing and WAWF / PIEE invoicing processes.
• Exposure to FAR cost principles, DCAA requirements, labor charging, indirect cost structures, or government contractor audit support.
• Experience with subcontractor invoice processing, employee expense administration, 1099 support, or project accounting is a plus.