Accounting Operations Coordinator

Responsibilities

• Review and close out all prior-day service invoices; verify accuracy and parts used
• Alert Service Manager to any missing or late technician paperwork
• Process applications for utility rebates, permits and registrations as required
• Reorder replenishment parts based on technician usage
• Input technician payroll hours from time sheets and verify completeness
• Update daily technician performance in tracking tools
• Compile summarized revenue for leadership review across billing and reporting systems
• Maintain performance records and generate technician reports as needed
• Calculate and process technician bonuses & commissions based on weekly performance
• Enter and manage service contract details (filters, equipment, service terms, billing, etc.)
• Provide support for Field Managers, including coaching documentation, daily check-ins, and issue resolution
• Communicate with customers on billing questions or service-related concerns
• Support accounts receivable collections and maintain up-to-date financial entries

Requirements

• 2+ years of administrative or accounting experience (service industry preferred)
• Associates degree in business, accounting, mathematics or similar field preferred
• Accounts Receivable experience is a plus
• Familiarity with technician performance tracking, payroll entry, or dispatching tools
• Experience with ServiceTitan is preferred
• Strong Excel and general computer proficiency
• Excellent organization and communication skills
• Ability to work independently and prioritize tasks

Benefits

• Paid medical for employees, with affordable family options
• Vision and dental plans with low premiums
• HSA and copay plan choices
• 401(k) with competitive matching: 100% up to 3%, 50% from 3–5%
• PTO and paid holidays

Pay

$20.00 - $25.00 per hour