Accounting Officer Intermediate - Accounting Officer Intermediate

Two Accounting Officer Intermediate positions are available at the central office in Saint Paul, MN. These roles provide lead accounting and fiscal services for the Division of Fish and Wildlife/License Center and monitor accounting/fiscal operations of the License Center.

Responsibilities

• Direct daily and weekly deposits and credit card operations (collection/revenue) for the sale of licenses/registrations in the License Center.
• Assist management in meeting budgetary needs, including annual spending plan development and preparation of financial reports.
• Monitor daily deposits and credit card sales to ensure funds are deposited in correct accounts timely, following DNR and MMB guidelines.
• Monitor Automatic Clearing House (ACH) weekly sweeps from ELS license agents; take appropriate action for ACH failures, incorrect banking information, new agent accounts, or changes in agent location/ownership.
• Monitor ELS agent contracts and internal Service Level Agreements (SLA) for compliance with state and internal department regulations and policies.
• Follow contractual procedures, SWIFT, and MMB policies and procedures.
• Prepare accounts payable invoices and Employee Business expenses for payment in SWIFT.
• Enter internal invoices, receipts, and credit memos in WIRES.
• Manage accounts receivable and review expenditures for accuracy and timeliness.
• Provide back-up WIRES support for Fish and Wildlife.
• Collaborate with the License Center Program Director, Division Accounting Director, and Administrative Services Section Manager to develop, manage, and monitor the annual/biennial budget.
• Assist the License Center Program Director in developing and administering annual spending plans.
• Establish and maintain financial records for License Center reference; monitor spending patterns.
• Analyze and interpret financial data; recommend alternative solutions.
• Perform other duties, tasks, special assignments, and/or projects to ensure smooth fiscal operations of the License Center.

This position is eligible for hybrid telework up to 50% of the time, subject to change. If approved, the employee must complete a telework agreement.

Requirements

• Two (2) years professional accounting/budgeting experience completing business expenses, accounts payable, or revenue processing sufficient to track entries, audit, and reconcile accounts and resolve transactional issues.
• A Bachelor's degree in Accounting, Business, or Finance may substitute for one (1) year of professional experience.
• Demonstrated knowledge of accounting principles and procedures along with the ability to interpret financial reports into meaningful information.
• Demonstrated spreadsheet skills sufficient to develop and utilize reports that inform and enable effective management.
• Ability to assess and communicate procedure improvement suggestions to increase efficiency and productivity of License Center operations.
• Organizational skills sufficient to maintain documentation in compliance with established Agency and state policies, procedures, and applicable statutes.
• Ability to read, interpret, and apply federal and state statutes, laws, regulations, and policies.
• Communication skills sufficient to clearly convey complex information regarding policies, procedures, and error resolution recommendations to diverse groups inside and outside the Agency.
• Customer service skills sufficient to write, read, and speak effectively and professionally with vendors, internal customers, coworkers, and supervisors.

Preferred Qualifications

• Bachelor's Degree in Accounting, Business, or Finance.
• Experience using the Web Integrated Revenue System (WIRES).
• Knowledge of the Statewide Integrated Financial Tools (SWIFT) or other private or governmental accounting system, sufficient to query and compile records and reports, and assist with preparation and maintenance of spending plans, financial status reports, and budget requests.
• Experience with interfaced information between two large accounting systems.
• One (1) year of experience extracting and analyzing data, and creating financial reports using database reporting tools (e.g., Crystal, OBIEE, MS Access, PowerBI).
• Two (2) years’ experience with financial systems sufficient to compile, analyze, and communicate financial information to management and assist in the preparation of a division or agency budget.
• Demonstrated ability to form effective working relationships with management and other staff; communicate clearly, provide accounting guidance, and coordinate, organize, and implement work assignments.
• Knowledge of state accounting systems, policies, and cost coding, as well as state rules, statutes, and procedures related to accounting practices.

Pay

$26.43 - $38.55 / hourly; $55,185 - $80,492 / annually

Schedule

• Full-time, unlimited (permanent) position.
• Day shift: Monday - Friday.
• Hybrid telework eligible up to 50% of the time.

Benefits

• Paid vacation and sick leave.
• 12 paid holidays each year.
• Low-cost medical, dental, vision, and prescription drug plans.
• Fertility care, including IVF.
• Diabetes care.
• Dental and orthodontic care for adults and children.
• 6 weeks paid leave for parents of newborn or newly adopted children.
• Pension plan that provides income when you retire (after working at least three years).
• Employer-paid life insurance to provide support for your family in the event of death.
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury.
• Tax-free expense accounts for health, dental, and dependent care.
• Resources that provide support and promote physical, emotional, social, and financial well-being.
• Support to help you reach your career goals: training, classes, and professional development.
• Federal Public Service Loan Forgiveness Program (some positions may qualify).
• Employee Assistance Program (EAP) for work/life support, including mental health, relationship challenges, grief and loss, finances, and legal issues.
• Daily Living/Convenience Services: chore services, home repair, trip planning, child/elder care.

Benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.