Accounting Officer Intermediate

About the role

The Accounting Officer Intermediate position serves as a lead Accounts Payable specialist responsible for ensuring vendor payments are processed accurately, timely, and in compliance with State of Minnesota accounting policies, Minnesota Management and Budget (MMB) payment guidelines, and internal financial controls.

Responsibilities

• Provide leadwork direction and technical guidance to Accounts Payable staff, ensuring vendor payments are processed accurately, timely, and in accordance with State and DCT policies.
• Process and reconcile complex Accounts Payable transactions within the Statewide Integrated Financial Tools (SWIFT) system while ensuring compliance with Prompt Payment requirements and fiscal policies.
• Research and resolve complex payment issues including disputed invoices, purchasing violations, insufficient funding, duplicate payments, contract retainage, and vendor discrepancies.
• Cook up fiscal year-end payment processing to ensure expenditures are recorded in the proper fiscal year and comply with accounting requirements.
• Partner with management to identify process improvements, implement best practices, and maintain compliance with State accounting standards.

Requirements

• One (1) year of accounts payable experience OR three (3) years of administrative support experience in accounts payable that demonstrates the following:
  • Processing high-volume Accounts Payable transactions.
  • Interpreting and applying accounting principles and fiscal policies.
  • Reconciling accounts and researching discrepancies.
  • Working with financial management systems (SWIFT, People Soft, Oracle, SAP, or similar ERP systems).
  • Developing or improving accounting procedures and internal controls.
  • Building, maintaining, and troubleshooting Excel spreadsheets including using formulas, pivot tables, lookups, and financial analysis.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or closely related field may substitute for 1 year of administrative support experience.
• State of Minnesota accounting experience.
• Experience using SWIFT (PeopleSoft Financials).
• Experience processing high-volume Accounts Payable transactions.
• Experience with governmental accounting principles.
• Experience interpreting MMB payment policies and procurement requirements.
• Experience leading or coordinating the work of others.
• Experience developing accounting procedures and internal controls.
• Advanced Microsoft Excel skills.
• Strong analytical, organizational, and customer service skills.

Skills

• Strong analytical and problem-solving skills.
• Extensive knowledge of accounts payable operations.
• Experience working with financial systems.

Benefits

• Paid vacation and sick leave.
• 12 paid holidays each year.
• Annual pay increases.
• Low-cost medical, dental, vision, and prescription drug plans.
• Fertility care, including IVF.
• Dental and orthodontic care for adults and children.
• 6 weeks paid leave for parents of newborn or newly adopted children.
• Pension plan that provides income when you retire (after working at least three years).
• Employer paid life insurance to provide support for your family in the event of death.
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury.
• Tax-free expense accounts for health, dental, and dependent care.