Accounting Manager

Our client, a privately owned commercial real estate investment and management firm in White Plains, NY, owns and manages office, retail, industrial, mixed-use, and multifamily properties.

About the role

The Accounting Manager is a hands-on position responsible for supporting day-to-day accounting operations, supervising AP/AR activities, maintaining accurate financial records, and assisting the Controller and CFO with cash management, reporting, and other accounting priorities.

Responsibilities

• Oversee vendor management and support the day-to-day activities of accounts payable and accounts receivable staff.
• Process monthly management fees, owner distributions, mortgage payments, maintenance payments, and other recurring obligations.
• Review and approve vendor disbursements by check, e-check, wire, or ACH, ensuring appropriate authorization and supporting documentation.
• Review general ledger coding for accuracy and prepare journal entries for non-check transactions, adjustments, and recurring items as needed.
• Maintain accurate property and accounting data in AppFolio and help ensure transactions, vendor records, tenant activity, and supporting documentation are entered consistently and timely.
• Prepare payable reports and related schedules for management review.
• Review daily cash balances across company and property bank accounts and communicate unusual activity or cash needs to management.
• Handle banking activities including transaction review, stop payments, and the setup and approval of wires and ACH transactions.
• Assist with the research and resolution of bank reconciliation discrepancies and other accounting exceptions.
• Oversee cash receipts in AppFolio, including the application of rent payments and other receipts to the appropriate tenant, property, and bank account.
• Support billing and leasing functions in AppFolio, including entering lease abstracts, tenant charges, and maintaining related property and accounting information.
• Review and allocate corporate credit card activity and prepare related bill-outs to the appropriate entities or properties.
• Coordinate and streamline recurring electronic auto-debits such as utilities, LLC fees, and other regularly scheduled charges.
• Coordinate year-end 1099 preparation and maintain accurate vendor information and supporting records.
• Support payroll processing and payroll-related reporting as required.
• Assist with accounting procedures, internal controls, recordkeeping, and process improvements to increase accuracy and efficiency.
• Serve as a backup to the Controller and CFO for accounting, banking, reporting, and other priority finance matters as needed.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent relevant work experience.
• CPA is a plus.
• 5+ years of progressive accounting experience; commercial real estate, property management, or multi-entity accounting experience is preferred.
• Previous hands-on supervisory experience with accounts payable and/or accounts receivable staff.
• Strong understanding of accounting principles, general ledger coding, internal controls, billing procedures, accounts receivable, accounts payable, and bank reconciliations.
• Proficiency in AppFolio and Microsoft Excel, Outlook, and Word; ability to organize, reconcile, and review financial information accurately.
• Ability to maintain confidentiality and exercise sound judgment and discretion when handling sensitive financial information.
• Excellent attention to detail, organization, follow-through, and ability to manage multiple deadlines and priorities.
• Team-oriented approach with a positive, helpful attitude and the ability to communicate effectively with staff, management, vendors, tenants, and banking contacts.

Pay

The compensation for this position ranges from $125,000.00 to $150,000.00. Actual compensation will be dependent upon the individual’s qualifications, experience, skills, and certifications.