Accounting Manager

About the role

Lead and manage core accounting operations across Payroll, Accounts Payable, and Month-End Close. Oversee end-to-end administration of multi-state payroll, accounts payable processing, financial reporting support, and compliance activities. Serve as a subject matter expert in ADP Workforce Now, ADP SmartCompliance, and Deltek Costpoint, providing leadership, process improvement, and operational continuity across the accounting function.

Responsibilities

• Payroll Administration
  • Manage and process bi-weekly multi-state payroll through ADP Workforce Now, ensuring accuracy and compliance.
  • Process off-cycle payrolls, wage adjustments, and final pay in accordance with federal, state, and local regulations.
  • Maintain employer state withholding and unemployment tax accounts across 30+ states.
  • Administer wage garnishments, including setup, maintenance, and compliance.
  • Review weekly employee timesheets and ensure correct processing of new hire, termination, and LWOP adjustments.
  • Process weekly PTO/leave accruals and timesheet corrections within Deltek Costpoint.
  • Research and resolve payroll discrepancies and respond to employee payroll inquiries.
  • Maintain expertise in multi-state payroll compliance and evolving payroll tax regulations.
• Accounts Payable Administration
  • Oversee processing of employee expense reports, vendor invoices, and purchase order vouchers within Costpoint.
  • Ensure timely and accurate vendor payments and maintain complete AP documentation.
  • Administer the corporate American Express card program, including coding, reconciliation, documentation review, and posting of expenses.
  • Support audit requirements through accurate recordkeeping and compliance with internal controls.
• Accounting & Month-End Close
  • Lead month-end and year-end close activities, ensuring timely completion of all deliverables.
  • Prepare and post payroll-related journal entries, accruals, and reconciliations.
  • Calculate and record direct, subcontractor, and indirect expense accruals.
  • Analyze budget vs. actual results and investigate variances.
  • Collaborate with Accounting and Finance teams to support financial reporting and backlog maintenance.
• Process Improvement & Documentation
  • Update and maintain payroll and AP policies, procedures, and internal documentation.
  • Identify opportunities to enhance operational efficiency, internal controls, and compliance.
  • Create and maintain employee “how-to” guides for timesheet and expense reporting processes in Costpoint.
• Leadership & Team Support
  • Supervise, train, and mentor a two-person Accounts Payable team.
  • Provide day-to-day oversight, workload prioritization, and performance support.
  • Serve as backup for all Payroll and AP functions to ensure continuity of operations.
  • Partner with internal stakeholders—including Contracts, Project Management, and external payment offices such as DFAS—to resolve billing or payment matters when needed.
• Compliance & Specialized Knowledge
  • Maintain working knowledge of GAAP, CAS, FAR, and federal contractor accounting requirements.
  • Support DCAA and external audits through accurate documentation and timely responses.
  • Possess working knowledge of equity compensation programs, including:
    • Restricted Stock Units (RSUs)
    • Payroll tax withholding for equity transactions
    • Tax implications of employee stock purchases and sales
    • Coordination of equity-related payroll reporting

Requirements

• Bachelor's degree in accounting or finance required; advanced credentials (CPA, CMA) preferred.
• 7+ years of progressive accounting experience, including federal government contracting.
• Experience managing payroll and accounts payable operations.
• Strong proficiency in ADP Workforce Now, ADP SmartCompliance, and Deltek Costpoint.
• Demonstrated knowledge of multi-state payroll compliance and federal contracting requirements (WAWF familiarity preferred).
• Strong Microsoft Excel skills and experience with accounting/reporting tools.
• Ability to support DCAA and external audits.
• Excellent communication, leadership, and analytical skills.
• Must have the ability to communicate accurate information.

Benefits

• Medical, Dental, and Vision Plans (PPO & HSA options available)
• Flexible Spending Accounts (Health Care & Dependent Care FSA)
• Health Savings Account (HSA)
• 401(k) with matching contributions
• Roth
• Qualified Transportation Expense with matching contributions
• Short Term Disability
• Long Term Disability
• Life and Accidental Death & Dismemberment
• Basic & Voluntary Life Insurance
• Wellness Program
• PTO
• 11 Holidays
• Professional Development Reimbursement

Pay

Salary range: $90,000–$125,000

Physical Demands

• Ability to sit at a workstation for extended periods.
• Use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk and hear.
• Work on desktop or laptop computer for extended periods reading, reviewing/analyzing information, and providing recommendations or reports in written format.
• Effectively communicate with others verbally and in writing.
• Occasionally lift and/or move moderate amounts of weight, typically less than 20 pounds.
• Regular and predictable attendance is essential.