Accounting & Human Resources Administrator – KY

Title: Accounting & Human Resources Administrator – KYDepartment(s): AdministrativeLocation: Louisville, KY Apply Now Alternative Title: Accounting & HR Coordinator Location: Louisville, KY Department: Accounting & Human Resources Employment Type: Full-Time Start Date: ASAP Compensation: Based on Experience About Municipal Equipment, Inc. Founded in 1971, Municipal Equipment, Inc. (MEI) has grown into a leading distributor of municipal, environmental, and contractor equipment, serving customers across multiple states. With five locations throughout Kentucky, Tennessee, Indiana, Ohio, and Michigan, MEI is committed to providing exceptional equipment, parts, service, and customer support. Our continued growth is built on strong customer relationships, dedicated employees, and a commitment to operational excellence. We are seeking a highly organized, dependable, and detail-oriented Accounting & Human Resources Administrator to join our Louisville, Kentucky team. Position Overview The Accounting & Human Resources Administrator will play an important role in supporting MEI’s financial operations, human resources administration, and overall organizational efficiency. This position will work closely with company leadership, accounting personnel, department managers, and employees across all five MEI locations to ensure accurate financial records, effective accounts receivable management, timely collections, payroll coordination, employee administration, and consistent company procedures. The ideal candidate is a proactive, detail-oriented professional who enjoys working with both numbers and people, takes ownership of responsibilities, and can effectively manage multiple priorities in a growing, multi-location organization. This position is based at our Louisville headquarters and requires periodic travel to MEI’s other facilities. Key Responsibilities Accounting & Financial Administration Accounts Receivable (AR) & Collections Manage daily accounts receivable activities, including customer invoicing, payment posting, and account reconciliation.Monitor outstanding customer balances and maintain accurate accounts receivable aging reports.Proactively contact customers regarding past-due invoices and outstanding balances.Conduct collection calls, send payment reminders, and coordinate payment arrangements when appropriate.Research and resolve billing discrepancies, payment disputes, and customer account inquiries.Maintain detailed records of collection efforts, customer communications, and payment commitments.Work closely with management and sales personnel to resolve outstanding balances and improve collections.Support consistent accounts receivable procedures across all MEI locations. General Accounting & Financial Support Maintain accurate financial records and assist with general bookkeeping responsibilities.Support accounts payable activities, including invoice processing, documentation, and payment coordination.Assist with month-end and year-end closing activities.Prepare accounting reports, spreadsheets, aging summaries, and financial documentation for management.Assist with account reconciliations and the tracking of financial transactions.Support cash flow monitoring through accurate tracking of receivables, payables, and collections.Assist with payroll-related accounting entries and reconciliations.Identify opportunities to improve billing accuracy, collections efficiency, and accounting procedures.Provide additional financial and administrative support to the CFO and accounting leadership as needed. Human Resources Administration Employee Records & Administration Coordinate employee onboarding and offboarding across all MEI locations.Ensure new-hire paperwork, employment documentation, and required forms are completed accurately and on time.Maintain organized, confidential, and up-to-date employee personnel records.Assist with payroll preparation, including timecard review, attendance tracking, and verification of payroll information.Track employee vacation, paid time off, sick leave, and other attendance records.Support employee benefits enrollment, changes, and administrative inquiries.Assist with recruiting efforts, including scheduling interviews, communicating with candidates, and preparing hiring documentation.Maintain employee information within HR and payroll systems.Support compliance-related recordkeeping, including I-9 documentation and applicable employment requirements.Assist leadership with employee communications, company policies, benefits, and administrative procedures.Handle sensitive employee and company information with professionalism and discretion. Multi-Location HR Coordination Serve as an administrative resource for employees and managers across MEI’s five locations.Work with branch managers to ensure employee documentation and administrative procedures are completed consistently.Assist with communicating company policies, benefit information, and HR updates across all facilities.Support employee onboarding, personnel documentation, and administrative training during branch visits.Identify opportunities to improve HR processes, communication, and consistency between locations.Coordinate with company leadership to address administrative needs and support employee relations. Office & Administrative Support Serve as a point of contact for accounting, billing, collections, payroll, and general employee administrative questions.Maintain organized electronic and physical filing systems.Support company leadership with reporting, document preparation, scheduling, and special projects.Coordinate with external accountants, payroll providers, insurance representatives, and other business partners.Assist with implementing standardized administrative procedures across company locations.Identify opportunities to improve office efficiency, recordkeeping, and internal communication.Provide general administrative support to ensure daily business operations run smoothly. Travel & Multi-Location Support This position is based at MEI’s headquarters in Louisville, Kentucky, but will provide accounting, human resources, and administrative support to all five company locations. Travel Requirements Travel to each of MEI’s four additional locations in Tennessee, Indiana, Ohio, and Michigan at least once annually, with a minimum of one branch visit per quarter.Additional travel may be required for employee onboarding, administrative support, company meetings, training, or special projects.Coordinate with branch management during visits to review administrative procedures, employee documentation, and operational needs.Build and maintain strong working relationships with employees and leadership across all MEI locations.Maintain flexibility to accommodate occasional overnight travel when necessary.Possess a valid driver’s license and maintain an acceptable driving record for business-related travel. Travel schedules will be coordinated with company leadership based on operational priorities and business needs. Qualifications Required Qualifications 2–5 years of experience in accounting, bookkeeping, payroll administration, human resources administration, or a similar position.Hands-on experience with accounts payable, accounts receivable, and customer collections.Experience monitoring aging reports, following up on overdue accounts, and resolving billing discrepancies.Working knowledge of bookkeeping, account reconciliations, and basic accounting principles.Experience assisting with payroll processing and maintaining employee records.Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.Experience using accounting software such as QuickBooks, Sage, or a comparable platform.Strong organizational skills with exceptional attention to detail.Ability to manage multiple responsibilities, prioritize deadlines, and work independently.Excellent written and verbal communication skills.Ability to handle confidential financial and employee information appropriately.Willingness and ability to travel periodically between company locations, including the required quarterly branch visits.Professional, dependable, and service-oriented approach to working with employees, vendors, customers, and leadership. Preferred Qualifications Associate’s or bachelor’s degree in Accounting, Business Administration, Human Resources, or a related field.Experience working in a growing, multi-location organization.Familiarity with payroll and HR platforms such as ADP, Paychex, Paylocity, or similar systems.Understanding of employment laws, payroll procedures, and HR compliance requirements.Demonstrated ability to improve collections, reduce overdue receivables, and maintain positive customer relationships.Experience supporting employees and management across multiple facilities.Previous experience in the waste, recycling, environmental services, transportation, logistics, or industrial equipment industries. What We’re Looking For Beyond technical experience, we are looking for someone who takes pride in keeping things organized, accurate, and running efficiently. The Right Candidate Will Be Detail-Oriented: Understands the importance of accuracy when working with financial records, payroll, and employee information.Proactive: Anticipates needs, identifies potential issues, and follows through without constant supervision.Comfortable with Collections: Confident communicating with customers regarding overdue balances while maintaining professionalism and positive business relationships.Trustworthy: Handles confidential financial and employee information with integrity.Adaptable: Comfortable balancing accounting, HR, and administrative responsibilities in a fast-paced environment.A Strong Communicator: Works effectively with employees, management, customers, and vendors across multiple locations.Accountable: Takes ownership of responsibilities and consistently meets deadlines.A Team Player: Willing to step in, assist others, and contribute to the success of the entire organization.Willing to Travel: Understands the importance of building relationships and maintaining consistent processes throughout MEI’s locations. Benefits Health insurance available beginning the first of the month following hire date.Paid vacation and PTO in accordance with company policy.Company credit card provided for approved business travel expenses.Opportunities for professional development and training.Opportunity to work directly with company leadership and contribute to the continued growth of MEI. Why Join Our Team? At Municipal Equipment, Inc., our employees are an important part of our success. As MEI continues to grow, this position offers an opportunity to make a meaningful impact on the company’s daily operations while supporting employees and leadership across five locations. You will be part of a team that values hard work, accountability, teamwork, and long-term relationships. We are looking for a dependable professional who takes initiative, enjoys helping others, and wants to grow with an established company that has been serving the industry for more than 50 years. Join Municipal Equipment, Inc. — Leading the Industry. Equal Employment Opportunity Municipal Equipment, Inc. is an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.