Accounting, Treasury & HR Administrator

About the role

Leviton Law Firm is seeking an Accounting, Treasury & HR Administrator to oversee the firm’s day‑to‑day accounting, treasury, payroll, and human resources functions. This position ensures accurate financial recordkeeping, timely processing of accounts payable and receivable, bank reconciliations, invoicing, payments, and tax preparation support.

Accounting Functions

• Financial Record Keeping: Maintain accurate and up‑to‑date records of all financial transactions, including accounts payable and receivable.
• Bank Reconciliation: Perform daily and monthly bank reconciliations, ensuring all transactions are properly recorded and discrepancies are resolved.
• Invoicing and Payments: Process invoices, handle payment tracking, and ensure all bills are paid on time.
• Tax Preparation Support: Assist with preparing documents and financial records required for tax filings.

Treasury Functions

• Trust Account Management: Manage the firm's client trust accounts in compliance with IOLTA regulations and Illinois Rule of Professional Conduct 1.15.
• Cash Management: Monitor daily cash positions across operating and trust accounts and maintain relationships with banks and payment processors.

Human Resources Functions

• Payroll Management: Ensure accurate and timely processing of payroll, including deductions, benefits, and taxes.
• Recruitment & Onboarding: Manage the recruitment process, including posting job openings, screening resumes, coordinating interviews, and handling onboarding of new employees.
• Employee Records: Maintain and update employee records, ensuring all HR documents are compliant with labor laws and company policies.
• Benefits Administration: Oversee employee benefits programs, including health insurance, retirement plans, and leave policies.
• Employee Relations: Act as a point of contact for employees on HR‑related matters, handling concerns, resolving conflicts, and fostering a positive work environment.
• Compliance: Ensure compliance with employment laws and regulations, including labor laws, workplace safety standards, and anti‑discrimination policies.
• Training and Development: Assist in the planning and coordination of employee training, professional development programs, and performance reviews.

Requirements

• Hybrid position – must be in the office 2‑3 days per week.
• Familiarity with accounting software QuickBooks and comfort learning and using various ERP systems.
• Strong organizational and multitasking skills with the ability to manage competing priorities and deadlines.
• Excellent verbal and written communication skills.
• Strong attention to detail, accuracy, and confidentiality.
• Ability to maintain professionalism when handling sensitive employee and financial information.
• Bachelor’s degree or higher in Human Resources, Accounting, or a related field preferred.
• 3–5+ years of combined accounting and HR experience; experience in the collection industry or a law firm preferred.

Pay

Salary range: $75,000 – $85,000 per year.

Benefits

• Comprehensive health, dental, vision, life, and disability coverage options.
• 401(k) retirement plan with company matching.
• Generous paid time off – starting with 18 days per year.
• Paid holidays upon hire – 7 standard holidays plus 2 floating holidays of your choice.