Accounting - Division Manager - Accounting

About the role

This position manages and oversees the daily operations of the division, including accounts payable, accounts receivable, cashiering, reconciliation, and general ledger functions. It ensures the accuracy, completeness, and timeliness of financial transactions, reporting, and compliance with applicable laws, regulations, and policies.

Responsibilities

• Perform various accounting assignments including the preparation of reports, audits of accounts, and maintenance of City's journals and ledgers.
• Audit invoices, check requests, and authorize payments.
• Reconcile general ledger accounts, bank accounts, and prepare journal entries for various types of transactions.
• Prepare and submit required federal, state, and local financial reports.
• Supervise accounting staff, including assigning work, conducting performance evaluations, and providing training and professional development opportunities.
• Identify, evaluate, and implement process improvements to enhance efficiency, accuracy, and internal controls within financial operations.
• Prepare and review financial reports, including periodic financial statements.
• Consult and collaborate with departments on their budgets and transactions.
• Prepare budget reports and provide information as requested.
• Collaborate with staff to streamline workflows and adopt best practices for accounting procedures.
• Assists with establishing uniform processes and procedures for cashiering and other accounting activities performed at other City locations.
• Ensures proper allocation of centrally billed goods and services to City.
• Collaborates with staff to coordinate utility service activations and disconnections for City owned property with service providers.
• Responds to inquiries from departments, vendors, customers, and external agencies regarding financial matters.
• Assists with special projects and performs other duties as assigned by the Director of Finance.
• Operate a City or personal vehicle to attend meetings at various City locations.

Requirements

• Five (5) years of experience in accounting is required.
• A Bachelor’s degree in Accounting, Finance, or a related field is required.
• A Certified Public Accountant (CPA), Certified Public Finance Officer (CPFO), or Certified Government Finance Officer (CGFO) certification is preferred.
• A valid Texas driver’s license, the ability to obtain one within ninety (90) days of employment, or a military waiver is required.

Qualifications

• Knowledge of generally accepted accounting principles and practices.
• Governmental accounting and fund structure.
• Principles of financial administration, including budgeting and reporting.
• Best practices and principles of accounts payable, accounts receivable, and cashiering.
• Accounting cycles and processes.
• Pertinent Federal, State, and local laws, codes, and regulations.
• ERP systems and financial software.

Skills

• Attention to detail and accuracy.
• Operate office equipment including computer equipment and related software.
• Strong analytical, organizational, and communication skills.
• Safely operate a motor vehicle.
• Plan, schedule, and supervise areas of responsibility and staff.
• Interpret and apply financial regulations and policies.
• Utilize analytical judgment and decision-making abilities appropriate to the work environment, laws, policies and procedures.
• Meet deadlines and due dates.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
• Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
• Lead and manage a team in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.

Experience and Training

• Three (3) years of supervisory experience is required.

Special Requirements

• Essential duties require the following physical skills and work environment:
• Standing - Extensive (100 – 70% of the time)
• Sitting - Moderate (60 – 30% of the time)
• Walking - Infrequent (20 – 10% of the time)
• Lifting - Almost Never (
• Carrying - Almost Never (
• Pushing/Pulling - Almost Never (
• Overhead Work - Almost Never (
• Fine Dexterity - Extensive (100 – 70% of the time)
• Kneeling - Infrequent (20 – 10% of the time)
• Crouching - Infrequent (20 – 10% of the time)
• Crawling - Almost Never (
• Bending - Extensive (100 – 70% of the time)
• Twisting - Almost Never (
• Climbing - Almost Never (
• Balance - Extensive (100 – 70% of the time)
• Vision - Extensive (100 – 70% of the time)
• Hearing - Extensive (100 – 70% of the time)
• Talking - Extensive (100 – 70% of the time)
• Other: HIPAA Compliance training is required within sixty (60) days of employment.