Accounting Clerk II

About the role

This is a clerical technical position for Residence Education and Housing Services. All positions in the Division of Residential and Hospitality Services (RHS) are designated as critical status. In the event of a university closure, modification, or suspension of operations due to snow or other emergency condition, persons in this position are expected to make all reasonable attempts to report to work as scheduled for the duration of the closure/suspension. If a person has an approved remote work agreement to work a portion of their normally scheduled work hours remotely, they may be called upon to work on-site to serve the MSU community.

Responsibilities

• Process service work orders
• Document initiation
• Report generation and review (including monthly financial and facilities reports)
• Review and investigate service billings from units including IPF, Stores, Laundry, Telecom, etc.
• Support supervisors in the bi-weekly payroll auditing, verification, and adjustment process
• Prepare disbursement vouchers and maintain other miscellaneous accounting and record‑keeping duties
• Utilize a working knowledge of the MSU Manual of Business Procedures and adherence to its policies
• Inventory procurement and receiving
• Facilities key management
• Supply ordering
• Work with outside vendors on purchase orders, new vendor paperwork, and other needs
• Facilitate neighborhood furniture inventory, facilities damage charge and refund, and abandoned property processes
• Daily usage of computer software similar to accounting, work order, inventory, and quality inspection platforms, including but not limited to MSU Enterprise Business System, StarRez, PlanOn, Promapp, and Ultratime
• May organize training and participate in process improvement and related projects
• Functional supervision of a student clerk as necessary
• Process travel paperwork for supervisors and managers
• Duties may include additional tasks based on occupancy trends throughout the year
• Perform other duties and projects as assigned

Requirements

Knowledge normally acquired through a high school education; one to three years of related and progressively more responsible or expansive work experience in accounting, bookkeeping, records maintenance and/or experience in spreadsheet, word processing, and/or database software. Knowledge of technical terminology and/or training related to the field of employment; or an equivalent combination of education and experience.

Qualifications

Experience with account review, financial document and report preparation, purchase requisitions, professional services contracts, travel procedures, and reviewing personnel and payroll forms. Demonstrates strong organizational skills with attention to detail and accuracy; strong communication, problem solving, social skills, and work orientation that includes proactive problem solving, taking initiative, and working as part of a team; ability to multi‑task with frequent interruptions; adaptable to change. A thorough understanding of MSU financial, payroll, travel, and purchasing policies; working knowledge of the EBS system (HR/Payroll/Finance/Business Intelligence); experience with PCARD usage and restrictions and MSU travel procedures.

Schedule

Work Hours: Monday‑Friday 7 a.m.–4:30 p.m., Saturday‑Sunday off.

Bidding eligibility ends September 22, 2026 at 11:55 P.M.