Accounting Clerk

Responsibilities

• Process vendor invoices by aligning billing documents with purchase orders, confirming account details, and coordinating approvals before payment is issued.
• Support accounts payable activities by maintaining vendor records, preparing regular payment runs, and addressing statement discrepancies or payment exceptions.
• Oversee incoming payments by tracking outstanding balances and working with internal departments and external parties to help secure funds owed.
• Receive and record payments submitted in person, through the mail, or online, then balance collections and prepare deposits for the bank.
• Reconcile daily financial activity against reports, ledgers, and accounting records to maintain accuracy and support period-end close tasks.
• Maintain records related to fixed assets and assist with documentation tied to public funds, reimbursements, and related financial reporting.
• Keep organized files for municipal records, including documentation associated with vehicles, registrations, insurance, and other required materials.
• Provide general accounting support to the Finance Department and prepare balance information or other reports for finance leadership as needed.

Requirements

• Experience supporting accounts payable and accounts receivable processes.
• Proficiency in invoice handling, payment tracking, and financial data entry.
• Ability to reconcile transactions, statements, and account records with a high level of accuracy.
• Strong organizational skills with the ability to manage records, documentation, and multiple deadlines.
• Comfortable handling cash receipts, deposits, and routine financial reporting responsibilities.
• Effective communication skills for coordinating with departments, vendors, and outside agencies.
• Dependable attendance and a consistent, detail-oriented approach to daily responsibilities.

Benefits

• Medical
• Dental
• Vision
• Paid Time Off (PTO)
• Sick Time
• Paid Holidays
• Retailer Retirement