Accounting Clerk

MV Transportation is seeking an Accounting Clerk to ensure the accuracy and completion of all accounts payable and receivable processes, accurate client invoicing and collections, and the accuracy of payroll and all other local financial obligations.

Responsibilities

• Process payroll for all employees including garnishments, taxes, and relevant fare deductions on a bi-weekly basis to ensure accurate payment for working hours.
• Submit PCNs for all new hires and job/wage changes in the appropriate time frame to ensure accurate payroll and employee records at corporate.
• Submit appropriate paperwork and documentation for payroll exceptions and bonuses.
• Complete daily and weekly reports for Operations/General Manager review to ensure hours and payroll are within budgeted amounts for service provided.
• Maintain accurate fare accounting records and relevant payroll deductions for affected employees.
• Prepare accounts payable invoices for Manager approval and payment from the Corporate office in a timely manner, ensuring accuracy of account charges and timely payment of vendors.
• Prepare client invoices in a timely manner to ensure appropriate posting to the general ledger.
• Assist corporate office with account collections for client accounts.
• Prepare appropriate credit/debit memos to ensure accuracy of accounts receivable balances.
• Submit all employee benefit applications and ensure the appropriate payroll deductions take place.
• Update and maintain employee files related to payroll and human resources.
• Update and maintain vendor and supplier files.
• Establish credit with local vendors.
• Act as guardian of petty cash and imprest funds, submit regular petty cash reimbursement requests and expense reimbursement requests as necessary on behalf of other management staff.
• Ensure accuracy of preliminary and final financial statements, prepare journal entries to make corrections for an accurate picture of local finances.
• Prepare projections as required by local, regional, and corporate management for forecasting purposes.
• Assist with preparation of annual budget and CER requests.
• Provide assistance to employees requiring wage and hour data reported to local agencies including housing and social services.
• Submit all necessary paperwork and documentation for new hires and employee terminations.
• Provide purchasing assistance to local management staff.
• Ensure ample stores of necessary items including office supplies and computer equipment.

Requirements

• High School diploma or equivalent; some college or accounting experience preferred depending on location and overall project budget.
• Five (5) years of payroll processing or accounting background preferred.
• Proficiency with Microsoft Office package including word processing and spreadsheets.
• Knowledge of generally accepted accounting principles.
• Ability to work in a fast-paced, multi-tasking environment.
• Ability to read, write, and speak English.
• Strong communication skills at all levels.

Pay

$28.26/hour