Accounting Assitant

About the role

A well-established project-based services organization in Central New Jersey is seeking a detail-oriented Staff Accountant to support day-to-day accounting operations. This role offers a mix of accounts receivable, accounts payable, and general accounting responsibilities in a fast-paced, operations-driven environment.

The ideal candidate is organized, dependable, and comfortable managing multiple priorities, with experience supporting accounting functions tied to job-based or service-oriented work.

Responsibilities

• Manage daily billing activities by reviewing supporting documentation and issuing accurate, timely invoices
• Reconcile incoming payments, investigate discrepancies, and resolve customer account issues
• Ensure invoices align with approved pricing, tax treatment, and required documentation
• Enter and process vendor invoices in the accounting system
• Coordinate internal approvals and assist with regular payment cycles
• Match invoices to supporting documentation and maintain accurate payment records
• Monitor vendor statements, research outstanding balances, and respond to inquiries
• Maintain organized electronic and physical records, including invoices, purchase orders, and supporting documentation
• Assist with transaction tracking, reconciliations, and general ledger support
• Process routine payments and support documentation related to vendor and customer accounts
• Provide general administrative support, including assisting with calls, coordinating documentation, and supporting internal requests

Qualifications

• Experience in accounts payable and accounts receivable functions within a business setting
• Working knowledge of general ledger activity, journal entries, and month-end close support
• Proficiency with QuickBooks accounting software
• Strong attention to detail, particularly when reviewing pricing, tax treatment, and supporting documentation
• Ability to organize and manage high volumes of records (digital and physical)
• Strong communication skills for interacting with internal teams, vendors, and customers
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment

Benefits

• Hands-on exposure to full-cycle accounting operations
• Stable, team-oriented environment with consistent workflow
• Opportunity to work closely with operations and leadership teams
• 100% medical coverage offered for individual employee