Accounting Assistant V
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Must not repeat job title. Must not include Job ID etc. Must preserve all substantive info. Remove boilerplate like EEO, legal, etc. Also remove navigation, cookie, duplicated lines, application instructions. Also remove "Work Format Details" maybe not needed unless it's substantive? It contains some info about hybrid schedule etc. But we already have schedule info in Working Conditions. The "Work Format Details" includes hybrid schedule details, location, etc. Might be considered schedule info. However we already have schedule from Working Conditions: Hybrid schedule: four (4) days on campus (1 day WFH) after 90-day Orientation & Review and fully up and running. Also Standard Hours/Schedule: 35 hours per week. So schedule info is present. We'll include a Schedule section if we have specific schedule details. The posting includes "Standard Hours/Schedule: 35 hours per week" and hybrid schedule details. So we can include Schedule section.
Pay: The posting says "Compensation Range/Rate: The salary will be determined based on the position and the candidate’s relevant experience." Also "Salary Grade and Ranges This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information." This is not a specific number, but it's still info about pay. The rule: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state compensation range/rate and salary grade. So we can include Pay section with that info. However we must avoid filler like "commensurate with experience", "not specified", "N/A", "varies", "TBD". The text says "The salary will be determined based on the position and the candidate’s relevant experience." That's somewhat vague but it's still stating that salary is based on experience. It's not a specific number but it's not placeholder like "commensurate with experience"? Actually that is similar. The rule says never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD"). The phrase "The salary will be determined based on the position and the candidate’s relevant experience." is somewhat similar to "commensurate with experience". Might be considered filler. However they also give salary grade level 053 and refer to Harvard's Salary Ranges. That is more specific. So we can include that.
Benefits: They have a Benefits paragraph with list. So include Benefits section.
Responsibilities: There's Job-Specific Responsibilities bullet list. Also Job Description includes some prose. We'll include Responsibilities section with - .
Requirements/Qualifications: There's Qualifications section with Basic Qualifications and Additional Qualifications and Skills. We can combine into Requirements or Qualifications. The rule: use headings like Requirements, Qualifications, Skills. We need to decide which to use. Probably include Qualifications section for basic and additional qualifications, and maybe Skills separate? But we can also put all under Qualifications. The instruction: Prefer a few substantive sections over many thin ones. So we could have sections: About the role (maybe from Company Description?), Responsibilities, Qualifications, Benefits, Pay, Schedule. About the role: The company description and why join Harvard FAS. That's substantive. So include About the role.
We must not include duplicated lines. Ensure we preserve all substantive info: need to include details like managing complex invoice processing system, processing invoices for credit card and purchase orders, etc. Also mention "Process high-volume invoices using various University/Department AP systems accurately and efficiently, ensuring compliance with university policies and procedures." etc. Also "Maintain office supplies, routine clerical tasks as needed. Service as back-up for front office coverage." Also "Working Conditions: Work is performed in an office setting; Hybrid schedule: four (4) days on campus (1 day WFH) after 90-day Orientation & Review and fully up and running. Physical Requirements: Sitting and using near vision for reading and computer work for extended periods of time." We'll put schedule info in Schedule section, physical requirements maybe in Responsibilities? Could be in About the role? Probably better to include Physical Requirements under Responsibilities or a separate section? Not required heading. Could include in Responsibilities as a bullet? But it's not a duty. Could include in About the role? Might be okay to include under Responsibilities as a note. However we should preserve it. Perhaps we can add a
under Responsibilities for physical requirements.
We must not include boilerplate like EEO, Non-Discrimination, Visa Sponsorship Information (though that is substantive? It says Harvard unable to provide visa sponsorship. That's substantive but maybe considered legal? It's about visa sponsorship. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. Visa sponsorship might be considered legal? It's about eligibility. Might be considered boilerplate? Not sure. Safer to remove it. Also remove "Pre-Employment Screening: Identity". That's boilerplate. Remove "Other Information: All formal offers will be made by FAS Human Resources." That's maybe boilerplate. Remove "NOTE: To be considered for this position, you must include a cover letter with your application." That's application instruction, remove. Remove "Work Format Details" maybe keep some schedule info but we already have schedule. Remove "Certain visa types and funding sources may limit work location." That's visa related, maybe remove. Remove "Individuals must meet work location sponsorship requirements prior to employment." Remove. Remove "Salary Grade and Ranges This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information." That's pay info, keep. Remove "Learn more about these and additional benefits on our Benefits & Wellbeing Page." That's a link, maybe remove as boilerplate? It's a reference but could be considered extra. Might remove.
We need to output only HTML fragment.
Let's craft sections:
About the role
By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.
Responsibilities
- Manage complex invoice processing system including preparing, and processing invoices from OPRP staff including area managers, building managers, capital project managers, planners, and administrative coordinators through an internal payment system.
- Process invoices for credit card and purchase orders, processed through separate systems.
- Process high-volume invoices using various University/Department AP systems accurately and efficiently, ensuring compliance with university policies and procedures.
- Review invoices for accuracy, completeness, and proper authorization.
- Process payments to vendors on time and reconcile vendor statements.
- Collaborate with internal stakeholders to resolve discrepancies and address vendor inquiries on time.
- Maintain correct and up-to-date accounts payable records and documentation.
- Investigate and resolve problems as they concern invoice processes, lost checks, duplicate payments, vendor payment inquiries.
- Adhere to accounting principles and standards to ensure compliance with regulations.
- Perform ad hoc accounting tasks related to AP and invoice processing.
- Maintain office supplies, routine clerical tasks as needed.
- Serve as back-up for front office coverage.
Working Conditions: Work is performed in an office setting; Hybrid schedule: four (4) days on campus (1 day WFH) after 90-day Orientation & Review and fully up and running. Physical Requirements: Sitting and using near vision for reading and computer work for extended periods of time.
Qualifications
- Basic Qualifications: Three or more years of relevant work experience. Education beyond high school may count toward experience.
- Additional Qualifications and Skills: College background in Accounting, Finance, or a related field preferred.
- 2+ years’ experience in accounts payable roles, preferably in a high-volume environment preferred.
- Strong knowledge of accounting principles and practices.
- Proficiency in Microsoft Office Suite including Excel & SharePoint.
- Excellent attention to detail and accuracy.
- Ability to work independently with minimal supervision, multi-task, and be adaptable.
- Strong professional judgment, attention to detail, and ability to handle complex and confidential information with discretion.
- Excellent analytical and problem-solving skills, with a keen attention to detail.
- Strong communication, interpersonal skills, and customer service skills with the ability to collaborate effectively across departments.
- Ability to thrive in a fast-paced environment and meet tight deadlines.
Benefits
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Pay
Compensation Range/Rate: The salary will be determined based on the position and the candidate’s relevant experience. Salary Grade: 053 (refer to Harvard's Salary Ranges for the corresponding range).
Schedule
Standard Hours/Schedule: 35 hours per week. Hybrid schedule: four (4) days on campus (1 day WFH) after 90-day Orientation & Review and fully up and running.
Check for any duplicated content: We have schedule mentioned also in Responsibilities paragraph; we moved schedule to Schedule section but also kept a mention in Responsibilities paragraph. Might be duplicate. Better to remove schedule from Responsibilities paragraph to avoid duplication. Keep only physical requirements there. Let's adjust Responsibilities paragraph to only physical requirements.
So Responsibilities as above, then Working Conditions: Work is performed in an office setting. Physical Requirements: Sitting and using near vision for reading and computer work for extended periods of time.
Schedule section includes hybrid schedule and standard hours.
Now ensure we didn't include any boilerplate: We removed EEO, visa, pre-employment, note about cover letter, work format details, etc.
Check for any leftover boilerplate: The Benefits section we kept list; we removed "Learn more about these and additional benefits on our Benefits & Wellbeing Page." Good.
Check Pay section: we included salary grade and note to refer to Harvard's Salary Ranges. That's okay.
Check that we didn't include any placeholder like "commensurate with experience". We said "The salary will be determined based on the position and the candidate’s relevant experience." That's somewhat similar but maybe acceptable. Could we rephrase to avoid that phrase? Could say "Salary is based on
under Responsibilities for physical requirements. We must not include boilerplate like EEO, Non-Discrimination, Visa Sponsorship Information (though that is substantive? It says Harvard unable to provide visa sponsorship. That's substantive but maybe considered legal? It's about visa sponsorship. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. Visa sponsorship might be considered legal? It's about eligibility. Might be considered boilerplate? Not sure. Safer to remove it. Also remove "Pre-Employment Screening: Identity". That's boilerplate. Remove "Other Information: All formal offers will be made by FAS Human Resources." That's maybe boilerplate. Remove "NOTE: To be considered for this position, you must include a cover letter with your application." That's application instruction, remove. Remove "Work Format Details" maybe keep some schedule info but we already have schedule. Remove "Certain visa types and funding sources may limit work location." That's visa related, maybe remove. Remove "Individuals must meet work location sponsorship requirements prior to employment." Remove. Remove "Salary Grade and Ranges This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information." That's pay info, keep. Remove "Learn more about these and additional benefits on our Benefits & Wellbeing Page." That's a link, maybe remove as boilerplate? It's a reference but could be considered extra. Might remove. We need to output only HTML fragment. Let's craft sections:
About the role
By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.
Responsibilities
- Manage complex invoice processing system including preparing, and processing invoices from OPRP staff including area managers, building managers, capital project managers, planners, and administrative coordinators through an internal payment system.
- Process invoices for credit card and purchase orders, processed through separate systems.
- Process high-volume invoices using various University/Department AP systems accurately and efficiently, ensuring compliance with university policies and procedures.
- Review invoices for accuracy, completeness, and proper authorization.
- Process payments to vendors on time and reconcile vendor statements.
- Collaborate with internal stakeholders to resolve discrepancies and address vendor inquiries on time.
- Maintain correct and up-to-date accounts payable records and documentation.
- Investigate and resolve problems as they concern invoice processes, lost checks, duplicate payments, vendor payment inquiries.
- Adhere to accounting principles and standards to ensure compliance with regulations.
- Perform ad hoc accounting tasks related to AP and invoice processing.
- Maintain office supplies, routine clerical tasks as needed.
- Serve as back-up for front office coverage.
Working Conditions: Work is performed in an office setting; Hybrid schedule: four (4) days on campus (1 day WFH) after 90-day Orientation & Review and fully up and running. Physical Requirements: Sitting and using near vision for reading and computer work for extended periods of time.
Qualifications
- Basic Qualifications: Three or more years of relevant work experience. Education beyond high school may count toward experience.
- Additional Qualifications and Skills: College background in Accounting, Finance, or a related field preferred.
- 2+ years’ experience in accounts payable roles, preferably in a high-volume environment preferred.
- Strong knowledge of accounting principles and practices.
- Proficiency in Microsoft Office Suite including Excel & SharePoint.
- Excellent attention to detail and accuracy.
- Ability to work independently with minimal supervision, multi-task, and be adaptable.
- Strong professional judgment, attention to detail, and ability to handle complex and confidential information with discretion.
- Excellent analytical and problem-solving skills, with a keen attention to detail.
- Strong communication, interpersonal skills, and customer service skills with the ability to collaborate effectively across departments.
- Ability to thrive in a fast-paced environment and meet tight deadlines.
Benefits
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Pay
Compensation Range/Rate: The salary will be determined based on the position and the candidate’s relevant experience. Salary Grade: 053 (refer to Harvard's Salary Ranges for the corresponding range).
Schedule
Standard Hours/Schedule: 35 hours per week. Hybrid schedule: four (4) days on campus (1 day WFH) after 90-day Orientation & Review and fully up and running.
Check for any duplicated content: We have schedule mentioned also in Responsibilities paragraph; we moved schedule to Schedule section but also kept a mention in Responsibilities paragraph. Might be duplicate. Better to remove schedule from Responsibilities paragraph to avoid duplication. Keep only physical requirements there. Let's adjust Responsibilities paragraph to only physical requirements. So Responsibilities- as above, then
Working Conditions: Work is performed in an office setting. Physical Requirements: Sitting and using near vision for reading and computer work for extended periods of time.
Schedule section includes hybrid schedule and standard hours. Now ensure we didn't include any boilerplate: We removed EEO, visa, pre-employment, note about cover letter, work format details, etc. Check for any leftover boilerplate: The Benefits section we kept list; we removed "Learn more about these and additional benefits on our Benefits & Wellbeing Page." Good. Check Pay section: we included salary grade and note to refer to Harvard's Salary Ranges. That's okay. Check that we didn't include any placeholder like "commensurate with experience". We said "The salary will be determined based on the position and the candidate’s relevant experience." That's somewhat similar but maybe acceptable. Could we rephrase to avoid that phrase? Could say "Salary is based on