Accounting Assistant

Responsibilities

• Process accounts payable invoices and prepare vendor payments.
• Generate customer invoices and assist with accounts receivable collections.
• Reconcile bank accounts, credit card statements, and general ledger accounts.
• Enter financial transactions and maintain accurate accounting records.
• Prepare journal entries and support month-end and year-end closing activities.
• Maintain electronic and paper filing systems for accounting documentation.
• Auxiliary with audit requests and provide supporting documentation.
• Prepare financial reports and spreadsheets as directed by management.
• Process payroll accurately and timely for all employees.
• Review and verify employee time records and attendance data.
• Ensure proper calculation of wages, overtime, bonuses, commissions, and deductions.
• Maintain employee payroll records and confidential information.
• Process payroll tax withholdings, garnishments, benefits deductions, and direct deposits.
• Auxiliary with payroll reporting and annual payroll-related filings.
• Respond to employee payroll inquiries and resolve discrepancies.
• Cook up payroll changes related to new hires, terminations, promotions, and benefit updates.
• Maintain vendor and employee records.
• Auxiliary with Finance with special projects.
• Auxiliary with budget tracking and reporting as needed.

Requirements

• Strong understanding of basic accounting principles and payroll practices.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience using accounting and payroll software such as QuickBooks, ADP, Paychex, or similar systems.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Effective verbal and written communication skills.
• Ability to maintain strict confidentiality of financial and employee information.
• Strong analytical and problem-solving skills.
• Ability to work independently and collaboratively within a team environment.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or related field required; Bachelor's degree preferred.
• Minimum of 1–3 years of accounting, bookkeeping, payroll, or related experience.
• Experience processing payroll in a multi-employee environment preferred.
• Working knowledge of California payroll and wage-and-hour regulations preferred.
• Experience with ERP, accounting, or payroll systems is highly desirable.