Accounting Assistant

The Ledger Law Firm is hiring a Bookkeeper with deep QuickBooks Online expertise to support our Newport Beach, California division. This is a high-trust role in a fast-moving personal injury firm where clean books, clean processes, and clean reporting matter—every month.

Responsibilities

• Core bookkeeping (QuickBooks Online):
  • Own day-to-day bookkeeping in QuickBooks Online (AP, AR, deposits, categorization, journal entries as needed)
  • Perform monthly bank and credit card reconciliations with precision and supporting documentation
  • Maintain a clean, logical chart of accounts and consistent coding practices
  • Prepare and deliver monthly reporting (P&L, balance sheet, cash flow snapshots, variance notes)
  • Manage vendor payments and expense workflows (and help tighten controls where needed)
  • Support year-end close and work directly with CPA/tax professionals
• Trust accounting support (plus, not required):
  • Assist with client trust/IOLTA accounting workflows (tracking deposits/disbursements, client ledgers, documentation)
  • Support audit-ready trust reporting and reconciliation discipline (experience here is a big plus)
• Process improvement:
  • Clean up and streamline bookkeeping workflows so leadership has real-time clarity
  • Recommend best practices for controls, documentation, and month-end close cadence

Requirements

• Must-haves:
  • Advanced QuickBooks Online proficiency (not “I’ve used it”—you can run it)
  • 2+ years of hands-on bookkeeping experience (professional services strongly preferred)
  • Strong reconciliation skills and comfort owning month-end close tasks
  • Strong Excel/Google Sheets ability (filters, pivots, clean reporting)
  • High integrity, confidentiality, and a detail-oriented mindset
• Big plus (not required):
  • IOLTA / client trust accounting experience
  • CPA certification (or significant experience working alongside CPAs)
  • Experience with law firm practice management tools (Salesforce/Litify)

What success looks like

• Books are current, reconciled, and defensible—every month
• Leadership can rely on reports without “explaining away” numbers
• Trust-related transactions (if applicable) are handled with extra rigor and documentation
• The firm gets faster, cleaner, and more organized because you’re here

Location

Newport Beach, California. We value collaboration and accountability. Depending on experience and fit, some flexibility may be available—but expect this to be anchored in the Newport Beach office.