Accounting Assistant

Overview At The Hatch Group, we're building more than roads and infrastructure - we're building a company that people are proud to be part of. As a leading provider of pavement services, horizontal construction, snow management, and facility solutions, we partner with commercial and municipal clients to deliver high-quality work that keeps communities safe, functional, and moving year-round. Our continued growth is driven by our people. If you're looking to join a growing organization where your contributions are valued and your work directly influences the company's future, we'd love to meet you. Position Summary The Accounting Assistant will provide day-to-day administrative and accounting support, including entering accounts payable invoices, maintaining organized financial records, responding to emails, answering incoming phone calls, and assisting with other basic accounting functions. The ideal candidate is organized, comfortable working with numbers, willing to learn, and able to manage multiple priorities with accuracy and professionalism. Key Responsibilities Enter payables accurately and promptly into the Quickbooks online systemReview invoices for appropriate documentation, coding, purchase orders, and approvalsAssist with matching invoices to purchase orders, receipts, and supporting documentationMonitor the accounting email inbox and respond to or appropriately route vendor and internal inquiriesAnswer incoming accounting phone calls and assist callers or direct them to the appropriate team memberCommunicate with vendors regarding invoice status, missing documentation, account questions, and payment informationAssist with maintaining vendor records, including W-9 forms, certificates of insurance, contact information, and payment detailsReview vendor statements and help identify missing invoices, outstanding balances, or discrepanciesAssist with preparing documentation for weekly payment and check runsEnter and organize company credit card receipts and expense documentationMaintain accurate electronic and physical accounting recordsScan, upload, organize, and file invoices, receipts, and other financial documentsAssist with basic account reconciliations and research discrepancies as directedProvide backup support for accounts receivable tasks, including recording customer payments and maintaining supporting documentationAssist with data entry, spreadsheet maintenance, and preparation of routine accounting reportsSupport month-end and year-end closing activities by gathering and organizing requested documentationWork with project managers, operations teams, and office personnel to obtain missing information and resolve basic billing or coding questionsMaintain confidentiality when handling company, employee, customer, and vendor informationPerform additional administrative and accounting duties as assigned Qualifications Associate degree, or certificate in accounting, finance, business administration, or a related field preferred but not requiredPrevious office, bookkeeping, accounts payable, or administrative experience is requiredStrong attention to detail and commitment to accuracyAbility to stay organized and manage multiple tasks and deadlinesStrong written and verbal communication skillsProfessional and courteous phone and email etiquetteComfortable asking questions and following established proceduresAbility to work independently while also contributing as part of a teamWillingness to learn new systems and take on additional responsibilities as the company grows Work Environment and Schedule Full-time, in-person positionMonday - Friday 8:30AM - 5:00PMRegular interaction with accounting, operations, project management, vendors, customers, and employees across multiple locationsFast-paced environment requiring flexibility, responsiveness, and the ability to shift priorities when needed Compensation $22.00 - $26.50 per hour Benefits: We're thrilled to offer our full-time employees with a healthy benefits package including Health, Life, and Dental Insurances. Additionally, we match in 401k contributions up to 4%. Please note that Hatch is a drug free work environment and all employees are subject to pre-employment and random drug screenings throughout their employment. Powered by JazzHR OQ1VWSebaZ