Accounting Assistant

About the role

Our client is seeking a detail-oriented Accounting Assistant to join their team in Richmond, VA. This position will primarily support Accounts Payable (AP), invoice processing, vendor management, account reconciliation, and general accounting operations within a fast-paced corporate environment. The ideal candidate has prior accounting, accounts payable, or finance support experience and is comfortable processing invoices, researching discrepancies, maintaining vendor information, and working with internal and external business partners. Experience with SAP, MediusFlow, OCR invoice processing, or AP automation systems is highly preferred. This is an excellent opportunity for an accounting professional looking to expand their experience within a large corporate environment with the potential to transition into a permanent position.

Responsibilities

• Perform daily Accounts Payable (AP) processing for raw material, Purchase Order (PO), and other vendor invoices.
• Review and enter invoice information into SAP, ensuring accurate and timely processing.
• Research invoice and PO matching discrepancies and collaborate with Purchasing, Logistics, and other internal teams to resolve issues.
• Review invoices through OCR and AP automation software to verify billing information, coding, and approval requirements.
• Route invoices through MediusFlow for coding and approval.
• Process recurring payments and other accounting transactions within SAP.
• Review vendor information and prepare vendor master maintenance documentation for new or updated vendors.
• Obtain and maintain required vendor documentation, including W-9s, W-8s, and banking information.
• Prepare daily invoice batch reports and reconcile invoices for audit purposes.
• Perform monthly account reconciliation and clearing activities as assigned.
• Review and research vendor statements and resolve discrepancies.
• Respond to internal and external vendor and payment inquiries professionally and promptly.
• Maintain accurate accounting records and supporting documentation.
• Assist with documenting Accounts Payable procedures and creating detailed process instructions using Microsoft Word and Excel.
• Support additional accounting and administrative functions as needed.

Requirements

• High school diploma or equivalent required.
• 1+ year of accounting, Accounts Payable, bookkeeping, or related finance experience preferred.
• Basic understanding of general accounting principles and Accounts Payable processes.
• Experience with invoice processing, PO matching, vendor management, and/or account reconciliation preferred.
• Working knowledge of Microsoft Office, particularly Excel and Word.
• Strong attention to detail with the