Accounting Assistant

Location: Richmond, VA. Position Status: 6‑Month Contract to Hire.

About the role

Our client is seeking a detail-oriented Accounting Assistant to join their team in Richmond, VA. This position will primarily support Accounts Payable (AP), invoice processing, vendor management, account reconciliation, and general accounting operations within a fast-paced corporate environment.

Responsibilities

• Perform daily Accounts Payable (AP) processing for raw material, Purchase Order (PO), and other vendor invoices.
• Review and enter invoice information into SAP, ensuring accurate and timely processing.
• Research invoice and PO matching discrepancies and collaborate with Purchasing, Logistics, and other internal teams to resolve issues.
• Review invoices through OCR and AP automation software to verify billing information, coding, and approval requirements.
• Route invoices through MediusFlow for coding and approval.
• Process recurring payments and other accounting transactions within SAP.
• Review vendor information and prepare vendor master maintenance documentation for new or updated vendors.
• Obtain and maintain required vendor documentation, including W-9s, W-8s, and banking information.
• Prepare daily invoice batch reports and reconcile invoices for audit purposes.
• Perform monthly account reconciliation and clearing activities as assigned.
• Review and research vendor statements and resolve discrepancies.
• Respond to internal and external vendor and payment inquiries professionally and promptly.
• Maintain accurate accounting records and supporting documentation.
• Assist with documenting Accounts Payable procedures and creating detailed process instructions using Microsoft Word and Excel.
• Support additional accounting and administrative functions as needed.

Requirements

• High school diploma or equivalent required.
• 1+ year of accounting, Accounts Payable, bookkeeping, or related finance experience preferred.
• Basic understanding of general accounting principles and Accounts Payable