Accounting Assistant

Reports to: Accounting & Finance Manager

About the role

Provide support in all activities of the Business Office, including but not limited to, Accounting and Student Account functions.

Qualifications

Education: Minimum of an Associate degree in Accounting. Bachelor’s degree in Accounting or related field preferred.

Experience: 2-4 years of experience in a professional office environment with demonstrated competence in basic accounting. Experience with Ellucian Colleague a plus.

Responsibilities

• Prepare month-end journal entries to record internal charges for shared service expenses.
• Assist the Accounting & Finance Manager with preparation of the Archabbey and Seminary budget and forecast.
• Month-end reconciliations to include College and Archabbey bank statements, restricted funds and donor holding accounts, and other reconciliations as assigned.
• Assist the Accounting and Finance Manager in the preparation and distribution of grant reports and other reporting requirements to ensure regulatory compliance.
• Support the Student Accounts Manager with reporting and additional projects as assigned.
• Participate in the monthly account analysis to ensure accurate recording of general ledger transactions; tracking actual to budget spending; and identifying material account variances.
• Assist with the preparation of purchase orders for Management approval based on submitted departmental requisitions.
• Compose routine correspondence, forms, and documents with accuracy.
• Enter journal vouchers.
• Assist with information gathering for external auditors.
• Perform various other office functions such as sorting, filing, and retrieving files or documents.
• Other duties as assigned by the Accounting and Finance Manager, Director of Financial Operations, Assistant Vice President, or Vice President.

Skills

• Knowledge of accounting principles and policies.
• Strong analytical and problem-solving skills.
• Utilize independent judgement while staying in compliance with GAAP.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and/or confidential documents and information.
• Detail oriented with strong organizational and documentation skills.
• Proficient computer skills and knowledge, including accounting software and Microsoft applications.
• Ability to prioritize work to balance multiple tasks and deadlines.
• Knowledge of general office practices and procedures.
• Ability to multi-task and handle interruptions.
• Perform occasional overtime due to deadlines.

About the Organization

Saint Vincent College is an educational community rooted in the tradition of the Catholic faith, the heritage of Benedictine monasticism, and the love of values inherent in the liberal approach to life and learning. Our mission is to provide quality undergraduate and graduate education for men and women to enable them to integrate their professional aims with the broader purposes of human life. The programs, activities, and encounters that make up student life at Saint Vincent College encourage the intellectual gifts, professional aptitudes and personal aspirations of students to mature harmoniously.