Accounting Assistant

About the organization

AHC (Affordable Homes & Communities) is a mission‑driven, non‑profit organization committed to developing affordable, workforce, and mixed‑income rental housing in the Virginia, Washington DC, and Baltimore regions. With a resident‑centric approach, AHC manages over 8,000 apartment units in 50+ communities and provides educational programs and social services through its Resident Services team.

Position summary

The Accounting Assistant will manage accounts payable, support general accounting functions, contribute to general ledger reconciliations, and provide core treasury support. The role requires a solid understanding of accounting principles, strong attention to detail, and the ability to work efficiently in a fast‑paced environment.

Key responsibilities

• Process and manage incoming invoices, ensuring accurate coding, recording, and timely payment.
• Reconcile accounts payable transactions and maintain detailed records.
• Collaborate with vendors and internal departments to resolve discrepancies or payment‑related issues.
• Assist in preparing payment runs to ensure payments are made on schedule.
• Manage vendor request forms, approval workflows, and supporting documentation.
• Oversee the Positive Pay process with banking partners.
• Ensure adherence to company policies and internal accounting controls.
• Prepare and post basic journal entries for recurring expenses, revenue, accruals, and intercompany transactions.
• Maintain general ledger accuracy through timely reconciliations and account analysis.
• Track and reconcile cash receipts, donations, grants, and contributions.
• Assist with month‑end and year‑end closing procedures, including bank and credit‑card reconciliations and other balance‑sheet supporting schedules.
• Retrieve, organize, and compile documents for external audits, reviews, and tax reporting (e.g., 1099/1096 forms).
• Assist with basic cash monitoring, tracking daily inflows and outflows across bank accounts.
• Provide operational support for wire transfers, ACH payments, and banking activity as assigned.
• Manage business credit‑card processes and employee reimbursements.
• Maintain filing systems, document retention, and general office record‑keeping.
• Assist with special projects and financial initiatives as required by management.
• Participate in process‑improvement initiatives.

Qualifications

• Proven experience in accounts payable or general accounting support.
• Solid understanding of GAAP and basic general ledger accounting principles.
• Familiarity with accounting software (e.g., MIP, Avid, Concur, or similar) and Microsoft Office/Excel.
• Exceptional organizational skills, high attention to detail, and commitment to meeting deadlines.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Capable of working both independently and collaboratively within a team environment.
• Problem‑solver with initiative, analytical thinking, and a collaborative work style.

Working conditions

Full‑time, office‑based position with hybrid work arrangements based on company policy and business needs. Core onsite days are Monday, Tuesday, and Thursday; remote work is permitted on Wednesday and Friday.

Benefits

• Medical, dental, and vision coverage.
• Health reimbursement account (HRA) for eligible employees.
• Employer‑paid life insurance.
• Employer‑paid short‑ and long‑term disability coverage.
• Health and dependent‑care flexible spending accounts (FSA).
• 403(b) retirement plan with employer matching and discretionary contributions.
• Voluntary benefits such as pet insurance, life and AD&D, identity theft, and legal coverage.
• Transit and cellphone stipends.
• Free parking.
• Mental health support, including an Employee Assistance Program (EAP).
• Paid federal holidays, including time off during Christmas week.
• Paid vacation and sick leave.
• Professional development opportunities.