Accounting Assistant - AP & AR

About the role

Kelly Services is seeking an experienced Accounting Assistant – Accounts Receivable / Accounts Payable Specialist for a temp-to-hire opportunity with a manufacturing operation in Moonachie, NJ. This role is ideal for an organized accounting professional who enjoys a hands-on environment and is comfortable managing both customer billing and vendor invoices.

Responsibilities

• Accounts Receivable: Prepare and issue customer invoices based on shipments, packing slips, and purchase orders; ensure customer billing is accurate and processed on time; monitor customer accounts and follow up on past-due balances; apply customer payments and resolve unapplied cash; maintain customer account records and resolve billing discrepancies; assist with AR aging reports and month-end close.
• Accounts Payable: Review, code, and process vendor invoices; perform 3-way matching of purchase orders, receiving documents, and invoices; verify invoice approvals and supporting documentation; assist with weekly ACH, check, and wire payment processing; reconcile vendor statements and resolve discrepancies; maintain accurate vendor files and compliance documentation.
• Manufacturing Accounting Support: Work with Purchasing, Production, Warehouse, and Quality teams to resolve invoice and receiving issues; assist with inventory and production-related cost tracking; support tracking of scrap, rework, freight, logistics, tooling, and maintenance expenses; ensure costs are accurately allocated within the ERP system; assist with month-end and plant accounting activities; support process improvements focused on accounting accuracy and efficiency.

Qualifications

• 2–5 years of AR/AP experience preferred.
• Manufacturing or industrial accounting experience is a plus.
• Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
• ERP experience required; JDE or similar manufacturing ERP experience preferred.
• Strong Microsoft Excel skills, including pivot tables and data analysis.
• Understanding of basic manufacturing accounting and cost flow, including inventory, purchase orders, and receiving.

What We’re Looking For

• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Strong problem-solving skills.
• Excellent communication skills with customers, vendors, and internal departments.
• Comfortable working cross-functionally in a fast-paced manufacturing environment.
• Reliable, hands-on team player who can work independently.

Schedule: Monday–Friday | 100% Onsite

Pay Rate: $24.00–$25.00/hour

Temp-to-Hire: conversion within 30 days