Accounting and Engineering Department Coordinator

Key Responsibilities

• Provide day-to-day administrative and coordination support to Accounting and Engineering teams.
• Serve as a point of contact for internal inquiries for departments assigned.
• Cookordinate and track departmental tasks, requests, and workflows to ensure timely completion.
• Accounting Support (Primary Focus Area): Accurately process accounts payable invoices, ensuring proper documentation, coding, and system entry.
• Communicate with vendors or internal stakeholders to resolve missing or unclear invoice information. Maintain organized digital records to support audit readiness and reporting needs.
• Engineering Support (Primary Focus Area): Manage and coordinate the Engineering Change Notice (ECN) process, including tracking, documentation, and follow-up.
• Ensure ECNs are properly routed, approved, and recorded in accordance with internal procedures.
• Maintain accurate engineering records and assist with document control processes.
• Support engineering team with administrative tasks, reporting, and data updates.
• Data Management and Systems: Maintain accurate and up-to-date records in ERP systems (SAP), ensuring data integrity and accessibility.
• Generate and support reports using Excel and other tools, assisting with data analysis and tracking.
• Audit data entries periodically to ensure completeness and accuracy.
• General Coordination and Administrative Support: Assist with preparation of reports, presentations, and internal communications.
• Support scheduling, meeting coordination, and documentation for both departments.
• Maintain organized filing systems (electronic and/or physical) for departmental records.
• Identify process improvement opportunities and support implementation of efficiency enhancements.
• Perform general administrative and operational tasks to support departmental needs and priorities.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2+ years of experience in administrative support, data entry, accounting support, or coordination roles.
• Experience with accounts payable processes preferred.
• Proficiency in Microsoft Office Suite, with strong Excel skills.
• Experience with SAP or similar ERP systems preferred.
• Strong attention to detail and high level of accuracy.
• Excellent organizational and time management skills with the ability to manage multiple priorities.
• Strong communication and interpersonal skills with a collaborative approach.
• Ability to work across departments and adapt to changing priorities.