Accounting Administrator (Entry-Level)

About the role

The Entry-Level Accounting Administrator supports the Finance Department with day-to-day Accounts Receivable (AR) and Accounts Payable (AP) activities. This position is ideal for someone beginning their accounting career who is detail-oriented, organized, and eager to learn basic accounting processes and procedures. Training will be provided, and this role offers growth opportunities within the accounting team.

Responsibilities

• Assist with preparing and sending customer invoices
• Post customer payments in the accounting system
• Help monitor aging reports and follow up on past-due balances
• Respond to basic customer billing inquiries
• Maintain organized customer files and documentation
• Support account reconciliations and month-end AR tasks
• Enter vendor invoices accurately into the accounting system
• Match invoices to purchase orders and receiving documents
• Assist with processing check runs and electronic payments
• Maintain vendor records and filing systems
• Communicate with vendors regarding payment status as needed
• Help reconcile vendor statements
• Maintain accurate digital and paper financial records
• Assist with data entry and basic account reconciliations
• Provide support during month-end and year-end close
• Perform other administrative duties as assigned

Requirements

• High school diploma or equivalent required; associate's degree in accounting, Business, or related field preferred
• 0-2 years of accounting or administrative experience

Skills

• Basic understanding of basic accounting principles and procedures
• Proficient in Microsoft Office Suite, particularly Excel
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to work independently and as part of a team
• Ability to handle sensitive and confidential information
• Willingness to learn and take direction

Benefits

• Medical, dental, and vision insurance plans
• Company-paid life insurance and long-term disability coverage
• Optional supplemental benefits
• Paid time off (PTO) starting in your first year of employment
• Seven (7) paid holidays annually
• 401(k) plan with safe harbor match, including both traditional and Roth options
• Employee referral program with bonus opportunities