Accounting Assistant (Entry Level)

About the role

The Accounting Assistant supports core accounting operations across accounts payable, accounts receivable, payroll assistance, and general ledger activities. This role provides broad exposure to all facets of accounting, working closely with multiple departments to ensure accurate financial records, timely processing of transactions, and reliable reporting.

Responsibilities

• Support month-end reconciliations by preparing, reviewing, and reconciling financial data to ensure accuracy and completeness of the general ledger.
• Create purchase orders and send them to vendors, ensuring all required information is accurate and properly documented.
• Reconcile vendor statements to internal records, identify discrepancies, and work with vendors and internal teams to resolve any issues.
• Receive and process accounts payable invoices, verify accuracy, and ensure timely entry and approval in the accounting system.
• Create and send accounts receivable invoices to customers, ensuring correct billing details and timely distribution.
• Aid with payroll calculations and maintain HR-related records, helping to ensure employees are paid accurately and on time.
• Process employee expense reports, verify supporting documentation, and ensure compliance with company policies.
• Post accounting entries into Sage 100 or a similar ERP system, maintaining accurate and up-to-date financial records.
• Aid in generating reports and financial statements for various departments, providing clear and accurate financial information to internal stakeholders.
• Support ad hoc accounting and finance projects as needed, contributing to process improvements and special initiatives.
• Collaborate with cross-functional teams, including sales, service, warehouse, and leadership, to support their financial information needs and resolve accounting-related questions.

Requirements

• Experience performing basic accounting tasks in at least one of the following areas: accounts payable, accounts receivable, or an accounting internship.
• Proficiency with intermediate Excel, including pulling reports, generating and manipulating data, and using formulas for analysis.
• Experience using Sage 100 or another ERP system for posting entries and managing financial data.
• Strong attention to detail and accuracy when processing invoices, reconciliations, and financial entries.
• Educational background: Bachelor’s degree in Accounting is preferred but not required.
• Familiarity with generating financial reports and assisting with financial statement preparation.
• Comfort working in a small, close-knit team environment where feedback is direct and expectations are high.
• Adaptability to varying workloads and the ability to remain organized during peak periods.

Qualifications

• Willingness to learn, take initiative, and grow into expanded responsibilities within the accounting function.

Skills

• Intermediate Excel skills.
• ERP system proficiency (Sage 100).
• Attention to detail.
• Effective communication skills.
• Ability to manage multiple tasks and prioritize work.

Benefits

• Medical, dental, and vision coverage.
• Critical illness, accident, and hospital insurance.
• Life insurance (voluntary life and AD&D for the employee and dependents).
• Short and long-term disability insurance.
• Health spending account (HSA).
• Transportation benefits.
• Employee assistance program.
• Time off/leave (PTO, vacation, or sick leave).
• Professional office attire.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.