Accounting Administrator

About the role

We are seeking a detail-oriented Administrative Assistant to support our mechanical contracting operations. You will handle daily office tasks, manage documentation, and issue vendor purchase orders. A basic understanding of construction lien notices and waivers is highly preferred.

Responsibilities

• Issue purchase orders: Generate, track and distribute POs to suppliers and subcontractors.
• Process construction documents: Prepare, track and log preliminary lien notices and lien waivers for vendors.
• Subcontract Compliance: Track lien waivers, certified payroll, and certificates of insurance.
• Manage office systems: Utilize Microsoft Word and Excel to create reports, letters, and spreadsheets.
• Handle daily correspondence: Answer phone calls, route emails, and distribute incoming mail.
• Support billing workflows: Assist the accounting team by verifying invoices and tracking receipts as needed.

Requirements

• 1-2 years of administrative experience, ideally within construction or mechanical contracting.
• Basic familiarity with issuing purchase orders and handling lien waivers.
• Proficiency in Microsoft Office, especially editing Word templates and entering Excel data.
• Strong ability to prioritize tasks, meet deadlines, and maintain strict attention to detail.
• Clear verbal and written communication skills to interact with clients, techs, and vendors.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan for contract/temporary professionals.
• Access to free online training and the Robert Half app for job notifications and 1-tap apply.