Accounting Administrator

About the role

Structure Tone, part of STO Building Group, is seeking a detail-oriented Accounting Administrator to support project accounting and administrative functions for its construction operations. This position supports the full project accounting lifecycle, from job setup and cost tracking through billing, compliance documentation, and closeout support. The Accounting Administrator works closely with project teams, subcontractors, and internal accounting leadership to ensure project financial records are accurate, timely, and complete. The ideal candidate has experience in construction accounting or project-based financial administration, understands job cost tracking and billing practices, and can effectively manage multiple priorities in a fast-paced, deadline-driven environment.

Responsibilities

• Assist with project setup, including job information, billing requirements, contract values, and related accounting system updates.
• Assist with accounts payable functions, including invoice processing, vendor payment support, coding verification, and resolution of AP-related inquiries.
• Maintain organized electronic and physical files.
• Prepare correspondence and respond to subcontractor inquiries related to lien waivers, contracts, and subcontractor compliance documentation to support accurate project administration.
• Support special projects and audits as required.
• Support project closeout and organize required financial documentation.

Requirements

• Associate degree in Accounting, Finance, Business Administration, or related field; equivalent experience considered.
• 2+ years of accounting, bookkeeping, or financial administration experience.
• Experience with accounting software and Microsoft Office, with strong proficiency in Excel.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.

Preferred

• Experience with construction management systems such as CMiC and Textura.
• Familiarity with lien waivers, contracts, and subcontractor compliance documentation.

Skills & Competencies

• Accounts Payable & Receivable
• Data Entry Accuracy
• Strong Microsoft Excel Skills
• Subcontractor Management
• Organization, accuracy, and attention to detail
• Communication and Customer Service
• Problem Solving and Initiative

Pay

Salary range: $65,000 – $75,000. Position is eligible for bonus based on performance and company profitability.

Benefits

• Medical, Dental, and Vision Insurance
• Health Savings Account and Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance, Long-term and Short-term Disability Insurance
• Critical Illness, Accident, and Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support and Pre-tax Paid Parking/Public Transportation
• Paid time off: 2 weeks for Non-Exempt and three weeks for Exempt
• 8 Paid Holidays
• Group Legal and Identity Theft Protection
• Employee Stock Purchase Plan
• Pet Insurance
• Employee Assistance Program