Accounting & Administrative Assistant

About the role

This role is an important part of the support structure behind our work. The Accounting & Administrative Assistant works closely with Accounting, Estimating, and Operations to help keep invoices, approvals, vendor records, bid support, documentation, and office operations moving accurately and efficiently.

Responsibilities

- Processing vendor invoices, employee reimbursements, and accounts payable transactions - Managing invoice approval workflows and communicating with project managers and department leaders - Preparing check runs, ACH payments, and vendor payments - Reconciling vendor statements and researching discrepancies - Maintaining vendor records, including W-9s, credit applications, and 1099 information - Assisting with corporate credit card administration, expense reporting, and account reconciliations - Supporting subcontract, work order, and purchase contract invoice processing - Assisting Estimating with bid packages, bid submissions, bid bond requests, and required documentation - Maintaining project records, bid history, and reference materials - Providing backup reception coverage and general office support - Assisting with special projects and administrative support across departments

Requirements

We are looking for someone who can demonstrate dependability, accuracy that others can count on, strong follow-through, and a serious appreciation for organization. If you like being useful, trusted, and connected to the work happening around you, this role may be a great fit.

Skills

Experience in construction is a big plus. Bonus points for experience in accounting software, ERP systems, or construction management software.

Benefits

We offer a family-feel culture, a full benefits package, and employee ownership.

Pay

Details on pay are not specified.

Schedule

Details on schedule are not specified.