Accounting Admin Assistant

About the role

We are hiring an Accounting Admin Assistant for one of our clients in Gilbert, AZ.

Responsibilities

• Manages blanket purchase orders for Emergency Management
• Processes/approves invoices for payment
• Monitors purchase orders for balances
• Responds to inquiries from internal and external customers in a timely and professional manner, providing accurate information and/or direction to the proper resources
• Validates bank deposits by verifying accounting string information, reconciling amounts received and amounts to be deposited, and ensuring protection of funds until delivered to the appropriate person/entity
• Provides oversight of the customer service reception desk which includes but is not limited to: mail and courier services, scheduling meeting rooms and vehicle service; answering main telephone line for department
• Adheres to established procedures and ensures that staff coverage is adequate, and resources are available and up to date
• Conducts research for products, services, or solutions and makes recommendations to supervisor
• Creates and maintains records and databases for incoming revenue for Palo Verde and Emergency Management
• Manages annual inventory of office supplies and equipment for Support Services

Requirements

• 3 years accounting experience
• HS or GED education

Qualifications

• Government accounting experience preferred
• Considerable knowledge of governmental organization and functions

Skills

• Extensive knowledge of Microsoft Office, Word, Excel, PowerPoint, Access Database
• Ability to communicate effectively, both orally and in writing
• Ability to work individually with minimum supervision or as a team member
• Ability to operate a variety of telephone / computer / radio / electronic equipment
• Ability to communicate effectively in a public setting

Schedule

Work Hours: 7:30 AM to 4:00 PM.