Accountant - Sparta HQ

About the role

Hilltop Supply and Hardwood LLC is seeking a detail-oriented and experienced Accountant to join our team in Sparta, Kentucky. The Accountant will primarily handle Accounts Receivable, customer payment follow-ups, financial reporting and KPI tracking, tax filings, and multi-state economic nexus compliance. This position will work closely with the company’s Chief Financial Officer (CFO) and Vice President, playing a key role in maintaining accurate financial records, improving collections, monitoring financial performance, and supporting the company’s continued growth across multiple states.

Responsibilities

• Manage the company’s Accounts Receivable (AR) activities and maintain accurate receivable records.
• Review and monitor outstanding customer balances, aging reports, past-due invoices, credits, and payment status.
• Follow up directly and professionally with customers regarding overdue invoices and outstanding payments.
• Investigate and resolve customer account discrepancies, payment issues, credits, and reconciliation items.
• Monitor collection performance and identify accounts requiring additional follow-up or escalation.
• Monitor financial reports, management dashboards, and Key Performance Indicators (KPIs).
• Track financial metrics including Accounts Receivable Aging, Days Sales Outstanding (DSO), outstanding receivables, collection rates, revenue trends, customer payment performance, cash flow, and related financial metrics.
• Work closely with the CFO and Vice President on financial reporting, analysis, reconciliations, and management reporting.
• Assist with month-end and year-end accounting activities and financial close support.
• Prepare, review, and file applicable monthly business and tax filings.
• Assist with and coordinate the company’s year-end tax filings and supporting documentation.
• Monitor company’s sales activity across multiple states to determine potential economic nexus and sales tax obligations.
• Assist with establishing and maintaining economic nexus registrations and state sales tax accounts where required.
• Monitor state-specific sales thresholds, filing frequencies, deadlines, and compliance requirements.
• Maintain organized schedules and records related to multi-state sales tax compliance, reconciliations, and financial reporting.
• Support improvements to accounting procedures, reporting processes, internal controls, and financial visibility.
• Perform additional accounting and financial responsibilities as required.

Requirements

• Bachelor’s degree in Accounting.
• Minimum of approximately 2 years of professional accounting experience with practical, real-world exposure.
• Hands-on experience with Accounts Receivable, invoicing, collections, customer payment follow-ups, and account reconciliation.
• Strong understanding of accounting principles, financial records, and financial reporting.
• Strong Microsoft Excel skills and comfort working with financial data.
• Strong analytical, problem-solving, organizational, and time-management abilities.
• Excellent attention to detail and ability to manage multiple responsibilities and deadlines.
• Professional communication skills, particularly when discussing outstanding payments with customers.
• Ability to maintain confidentiality when handling sensitive company and customer financial information.
• Ability to work independently while collaborating closely with senior management.

Preferred Qualifications

• Master’s degree in Accounting, Finance, Taxation, or a related discipline.
• Prior experience with sales tax filings, multi-state tax compliance, and economic nexus.
• Experience establishing or maintaining economic nexus registrations across multiple states.
• Experience with month-end and year-end financial processes and tax filing support.
• Experience preparing financial dashboards, KPI reports, and management-level financial reporting.
• Experience with QuickBooks or a comparable accounting/ERP platform.
• Experience in a retail, wholesale, distribution, or similar business environment.

Skills

• Accounts Receivable Management
• Financial Reporting
• Tax Compliance
• Economic Nexus
• KPI & Dashboard Reporting
• Accounting Software
• Time Management
• Customer Collections & Payment Follow-Up
• Account Reconciliation
• Multi-State Sales Tax
• Financial Analysis
• Microsoft Excel
• Attention to Detail
• Professional Customer Communication

Ideal Candidate

The ideal candidate is not limited to bookkeeping or transaction entry. We are looking for someone who can take ownership of receivables, proactively follow up on outstanding payments, understand financial performance, maintain accurate reporting, and help management identify financial trends and potential issues. The candidate should be comfortable working directly with customers as well as collaborating with the CFO and Vice President on financial and operational matters.

Pay

$40.00 per hour

Schedule

Full-Time, In Person