Accountant / Inventory Accounting Specialist

Daily Responsibilities

• Invoice prior-day shipments accurately and timely.
• Verify receiving transactions and ensure receipts match purchase orders.
• Update and distribute daily operational reports.
• Cost receipts to jobs as required.
• Match vendor invoices to receipts and validate pricing against purchase orders.
• Investigate and resolve discrepancies involving receipts, invoices, and purchase orders.

Weekly Responsibilities

• Reconcile ink inventory cycle counts and process inventory adjustments.
• Generate and distribute Closed Job Reports.
• Submit accounts payable invoices to Corporate at least twice weekly.

Monthly Responsibilities

• Schedule raw material cycle counts and communicate recount requirements.
• Process inventory adjustments and maintain cycle count logs.
• Reconcile inventories stored at outside warehouses.
• Update monthly reports and maintain departmental files.
• Review WIP and machine operations reports to identify production data errors and excessive labor hours.
• Organize and maintain production records.
• Perform monthly WIP counts with Operations.
• Review open jobs and ensure timely closure.
• Reconcile outside processing costs and inventory balances.
• Verify raw material pricing and job costing accuracy.
• Prepare consumption, aging, waste, and inventory analysis reports.
• Support quarterly cycle count preparation and EPA reporting requirements.

Annual Responsibilities

• Coordinate and participate in annual physical inventories.
• Update and distribute annual close calendars.
• Support year-end inventory and financial close activities.

Cost Accounting & Inventory Management

• Calculate and post cost adjustments.
• Process finished goods and raw material scrap requests.
• Maintain annual scrap logs.
• Process lost inventory transactions and related adjustments.
• Transfer material and labor costs between jobs.
• Calculate and transfer excess inventory to odd-lot stock.
• Review completed jobs and close jobs within the ERP system.
• Maintain ERP master tables and system parameters.
• Receive and record inventory held at outside warehouses.

Financial Reporting & Month-End Close

• Prepare and post monthly journal entries including:
• Inventory accruals and reversals
• Inventory corrections and GL reclasses
• Freight accruals and reclasses
• Coupa and AP accruals
• Intercompany and vendor invoice accruals
• Standard cost and variable cost adjustments
• Create and post ERP trial balance entries to the general ledger.
• Maintain month-end close schedules and supporting documentation.
• Generate operational and financial reports for management.
• Support account reconciliations and audit requirements.
• Ensure timely period close and opening of new accounting periods.

Reporting & Compliance

• Maintain rebate and certification documentation.
• Scan and retain required vendor documentation for compliance purposes.
• Provide reports to Operations, Accounting, and Environmental teams.
• Support quarterly cycle count programs and physical inventories.
• Afford assistance with internal and external audits.
• Maintain accurate documentation and records supporting accounting activities.