Accountant I

Kansas State University

About the role

The Purchasing & Travel Accountant manages accounts payable and receivables for the assigned departments within the Division of Academic Success & Student Affairs (6 direct support departments) and proactively monitors BPC activity throughout the month to identify and prevent fraudulent activity. This includes key functions for procurement, travel, deposits, purchasing contracts, and inventory duties. Additionally, the position provides support to departmental staff by assisting with Concur reports, travel-related transactions, and processing all Concur documents. The accountant provides needed assistance to ensure that the Accounting Team delivers smooth workflow and uninterrupted financial services.

About us

DASSA was created in September 2023 as part of the Next-Gen K-State Strategic Plan. DASSA ensures an impactful K-State experience by supporting the academic success and personal development of students inside and outside the classroom. K-State's Division of Academic Success and Student Affairs, or DASSA, helps students find the resources needed to thrive. From building community and fostering a welcoming environment for all, to providing academic and career engagement, DASSA supports personal and professional health, well-being, and growth.

Worksite

This position is on-site, 5 days per week. All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

Requirements

• High school diploma or equivalent
• One year of relevant experience (may be met through a combination of education and experience)

Preferred qualifications

• At least three years of experience in electronic accounting procedures, software, and systems
• At least three years of experience in KSU positions with a major percentage of procurement duties
• Experience and knowledge working in higher education

Skills

• Excellent analytical skills, attention to detail, accuracy, proofreading, accountability, and organizational skills
• Excellent written and verbal communication skills with the ability to clearly express information
• Strong computer skills with the ability to learn new systems
• Strong customer service and interpersonal skills—tact, patience, respect, and courtesy
• Thorough, attentive, and ethical
• Strong problem-solving, decision-making, and time management skills
• Effective professional and positive conduct with others, including difficult individuals

Knowledge

• Microsoft Office Suite, Adobe Acrobat, and MIP or MIP-like accounting systems
• Accounting principles and financial reporting
• Procurement practices and procedures, including university policies and regulations
• K-State and State of Kansas regulations, eForms, and the University FIS system

Abilities

• Maintain consistent and punctual attendance
• Maintain accurate financial and statistical records
• Analyze, interpret, and reconcile financial information
• Detect and resolve discrepancies in financial records, taking appropriate corrective action as needed
• Seek out, comprehend, and apply university financial guidelines and regulations in relevant situations, and explain such protocols to administration, staff, and students
• Maintain a high level of confidentiality
• Establish and maintain effective working relationships with coworkers and representatives of other agencies or departments
• Participate as a contributing member of the office team
• Maintain attention to detail while working under the pressure of critical deadlines
• Work effectively on several projects concurrently with frequent interruptions
• Learn quickly, determine priorities, take initiative, work independently, and organize work for maximum efficiency
• Perform internal control checks for risk and compliance of accounting procedures and procurement practices

Additional role information

Incumbent must be eligible to receive a university procurement card. Once hired, the employee must apply for, receive, and maintain a procurement card.

Sponsorship eligibility

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.