Accountant

Key Responsibilities

• Manage the full Accounts Receivable (AR) process, including invoicing, payment posting, collections, and client billing.
• Process Accounts Payable (AP), vendor payments, and statement reconciliations.
• Perform daily bank reconciliations and maintain accurate cash records.
• Maintain and reconcile the general ledger.
• Prepare monthly, quarterly, and ad hoc financial reports.
• Support month-end and year-end close processes, including account reconciliations and financial reporting.
• Track and reconcile commissions accurately.
• Process and reconcile ARC reports, including debit memos, adjustments, and compliance requirements.
• Perform credit card reconciliations for merchant accounts, corporate credit cards, and travel-related transactions.
• Track and reconcile agent commissions, vendor commissions, adjustments, and related payments.
• Maintain and reconcile TRAMS Back Office entries, interfaces, corrections, and error resolution.
• Review and validate interfaced invoices for accuracy before posting.
• Manage invoicing and account reconciliations for key corporate travel clients.
• Process EFT, ACH, Paymode, wire transfers, and deposit reconciliations.

Operational & Administrative Support

• Maintain accurate client information within ClientBase.
• Cooky and navigate user access for travel-related platforms, including Sabre, mid-office systems, and accounting software.
• Manage office supplies, vendor relationships, and office equipment service coordination.
• Provide general administrative support to ensure efficient daily operations.

Cross-Functional Collaboration

• Partner with ticketing, operations, and corporate account teams to resolve billing and accounting discrepancies.
• Communicate professionally with clients, vendors, and internal departments regarding invoices, payments, and account inquiries.
• Aid leadership with financial reporting, special projects, and process improvement initiatives.

Required Qualifications

• Minimum 3 years of accounting experience; travel industry accounting experience is strongly preferred.
• Hands-on experience with TRAMS Back Office (required).
• Experience with ARC, ClientBase, or other travel industry accounting systems preferred.
• Strong reconciliation experience, including credit card transactions, commissions, and high-volume financial activity.
• Proficient in Microsoft Excel and financial reporting tools.
• Excellent analytical, organizational, and problem-solving skills.
• Exceptional attention to detail with a high level of accuracy.
• Able to manage multiple priorities in a fast-paced environment.
• Strong verbal and written communication skills.

Preferred Qualifications

• Experience with Grasp (preferred but not required).
• Working knowledge of Sabre or other Global Distribution Systems (GDS).
• Familiarity with mid-office tools, workflow automation, and travel-industry system integrations.
• Understanding of corporate travel operations, ticketing workflows, and travel agency accounting processes.

Benefits

• Competitive health insurance (medical, dental, and vision)
• Retirement plan contributions (SAR/SEP)
• Unlimited Paid Time Off (PTO)
• Paid company holidays
• Employee travel discounts and travel industry perks
• Professional development and training opportunities
• Stable, long-tenured team with career growth opportunities
• Collaborative and supportive on-site work environment

Schedule

Monday through Friday
Full-time
100% On-site - Rochester, NY