Accountant

BASIC FUNCTION AND QUALIFICATIONS

Classified Employee's Salary Range: A-49

BASIC FUNCTION: Under general direction, performs various types of accounting functions, including the preparation and reconciliation of reports, maintains and updates account codes and databases, assists other departments with matters related to accounting, and interfaces with external agencies such as auditors.

• EDUCATION:
• Educational attainment equivalent to Bachelor's degree in accounting or related field.
• EXPERIENCE:
• Two (2) or more years of professional accounting experience, including some fund accounting and bookkeeping experience.

JOB DUTIES

• Update, verify, and review the financial activities of departments and sites having restricted categorical, grant, or gift budgets.
• Prepare status reports for various grants and claims for various programs (including, but not limited to the Regional Occupational Program); prepare budgets and projections for categorical projects.
• Collect and record cash receipts, accounts receivables, and returned checks and prepare related worksheets for general ledger accounting; reconcile cash deposits and sales records and bank statements.
• Analyze general accounting practices to ensure activities meet compliance guidelines; analyze accounting practices in a variety of areas (including, but not limited to, school site ASB, cafeteria, Measure BB, and special education).
• Review and reconcile fund expenditures and fund allocations to ensure accuracy of year-end closing statements; verify account numbers and balance; prepare supporting documentation for corrections needed throughout the year and at year-end closing.
• Prepare month-end and year-end closing entries; generate monthly and quarterly financial statements and prepare activity and special reports as requested; make tax and accounting computations.
• Prepare general ledger entries and reconcile information in subsidiary ledgers.
• Analyze cash flow and prepare cash transfers as needed.
• Provide information and technical assistance to District personnel regarding financial and accounting matters.
• Prepare and reconcile inventory records and enters adjustments.
• Aid in annual budget preparation.
• Prepare claims, requisitions and reports required by the District and other governmental agencies and respond to related inquiries.
• Review and process contract payments.
• Perform related duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

• Operate personal computer to utilize spreadsheet and word processing applications, Internet, and electronic mail system.
• Input data and operate ten-key calculator with speed and accuracy.
• Prepare budget projections.
• Review and analyze financial reports.
• Audit accounts for propriety.
• Identify and correct accounting errors.
• Communicate effectively with school administrators, program coordinators, and educational agency representatives.
• Schedule, organize, and complete work in accordance with deadlines.
• Understand and interpret school accounting procedures.
• Accurately maintain work records and compile operating, budget, program, or activity reports.
• Demonstrate flexibility and respond to changing requirements and job assignments.
• Work independently with little direction.

SELECTION PROCEDURES

• THE APPLICATION PROCESS:
• To be considered for an employment opportunity with the Santa Monica-Malibu Unified School District, it is necessary for you to complete an official District Application and Supplemental Questions. Resumes will not be accepted in lieu of an application. The application is part of the examination process and is part of your total evaluation of qualifications for employment.
• THE EXAMINATION PROCESS:
• For those candidates who meet the minimum qualifications, the examination process will consist of any one or more of the following: Training and Experience Evaluation, Written Test, Performance Test, and/or Structured Interview. Additional information pertaining to the examination process will be emailed to those candidates who meet the minimum qualifications.
• EXAMINATION PROTESTS:
• Protest of any part of the examination process must be in writing and received in the office of the Director of Classified Personnel no later than five (5) working days from the date you were notified of examination results. All notifications are sent electronically via email. Any protest must include rationale to support the protest and must be based on illegal discrimination, abuse of discretion, or procedure/process error. We are not responsible for any incoming mail that is lost or misdirected after it has been entrusted to the US Postal Service.
• ACCOMMODATION FOR DISABLED:
• If you have a disability that may require an accommodation in any of these examination procedures, please notify the Personnel Commission in writing and attach your request to the completed application packet.